Leave Management FAQ

Leave/Paid Time Off Management #

How to allocate 160 hours instead of days in the leave management module? #

When adding leave entitlement you should primarily use leave types. Since you are getting 160 hours a year you can create a leave type called Annual leave and add 20 (160/8) days as leave amount for that leave type. IceHrm assumes an 8-hour workday. So when you do that you can apply for a leave for 1 day or 1 hour. If you apply for a 1 day leave your leave entitlement available leave count will become 19. If you apply for one hour it’ll take away 0.125 from your leave entitlement.

How to allocate different amounts of leave to different employees or categories? #

Let’s say some employees have only 150 hours of paid time off. (For example all “Marketing Managers”). To implement this you can go to add a leave rule for Marketing Managers for annual leave with a leave amount of only 18.75 days (150/8). Leave rules are not bound to any leave period, so the leave rules that you define will be applied to all the leave periods.

How to compensate an employee with Paid time off? #

Assume that an employee worked on a holiday due to some urgent issue. You need to compensate him/her with an additional day off. In that case, you can use the “Paid Time Off” tab to add an additional leave to the employee. Paid time off is also used to add leaves carried forward from previous years where you have not been using icehrm. If you want to remove some leave from an employee you can add minus PTO also.

I’ve not been using IceHrm during 2021, But when configuring leave balances for 2022 different employees are having different leave balances carried forwarded from 2021. How to handle this? #

You should add these as PTO amounts for the leave period 2022 under the “Paid Time Off” tab. You will have to add one record for each employee. This is a one-time setup, from 2023 you can use automatic leave carry forwarding.