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Recording Attendance

Employees record their own working hours in the Time and Work area, under Personal > Attendance. The page lists your recent attendance records with the hours worked and where you were working from.

Personal attendance page with Punch In button

How to punch in and out​

  1. Open Time and Work > Attendance (in the Personal section of the menu).
  2. Click Punch In when you start your day.
  3. In the dialog, confirm the time, switch Work from Home on if you're working remotely, and add a note if you'd like.
  4. Click Save.
  5. At the end of the day, punch out the same way.

Punch In dialog

Two ways of recording time​

IceHrm can record attendance time in two ways, controlled by one system setting:

  • Employee-entered time — employees pick their own punch-in and punch-out times. Best for remote work and flexible schedules.
  • Server / department time — the system stamps the current time automatically, using the employee's department time zone. Best for office-based teams that need strict tracking.

Choosing the method​

  1. Go to System > Settings.
  2. Find Attendance: Use Department Time Zone.
  3. Set it to No for employee-entered time, or Yes for automatic server/department time.
If you use department time

Every employee must belong to a company structure that has a time zone set — see Defining company structure. When employees punch in or out, the system applies their structure's time zone automatically.

Setup checklist​

  • Decide which time-recording method fits your organization
  • Configure Attendance: Use Department Time Zone accordingly
  • If using department time, set a time zone on every department and assign every employee to one
  • Tell your employees how and when to punch in and out