Unveiling the Top 5 Best Practices for Mastering Leave Management

An important reason for dissatisfaction among employees is that old techniques are used that waste time and money, and that give employees more work than is necessary to handle a given process. This is still often the case, especially when it comes to leave management.

Leave management simply means handling the employees' leaves, whether it concerns sick leave, holiday or other forms of leave. Outdated tools make this process take much more time and effort than necessary, especially when there are so many good automation tools that take all the frustration and guesswork out of the process.

Paper trails, bad data and the like make this process much more frustrating than it needs to be. Time sheets, e-mails, phone calls - it can quickly get the better of you. Managing employee time off doesn't have to be so frustrating and complicated, and with IceHrm leave management software, managing time off has never been easier or less frustrating.

Five common problems and how automation can improve the process

Human resources departments are tasked with managing many different activities and functions, so software that can make the job easier not only helps make employees happier, but also increases efficiency and reduces delays and errors.

1) Who has time off and when?

Especially when it comes to team projects, uncertainties about when and how long an employee can be away from work due to vacation, sick leave or other reasons can put a damper on an ongoing project. It's incredibly annoying to learn that someone on your team will be gone for "x" amount of time in the middle of an important project.

Leave management software makes this information easily available to all employees, and the software helps you take into account important or current tasks that may coincide with the time an employee wants time off.

2) How long do I have to wait for approval?

The HR department is known for being overworked, and everyone has different ways of handling their email inbox. There's not much more annoying to employees than sending a request for time off and then waiting and waiting and waiting for the responsible HR person to respond to an email or phone call.

With leave management software, this process is automated. There is no intermediary. It is easy to see that several people request time off on the same day, and it is less likely that there will be problems with the planning. This not only means that the employees do not have to wait for ages, but also that there will be fewer problems with too many people having time off at the same time.

3) How much time do I have off?

HR employees answer this question far more often than they would like. It is redundant and repetitive and it takes time to provide this basic information. Leave management software makes all of this information readily available to those who need it.

4) Where did all my leave days go?

A problem that employees often encounter is that they do not know that they are requesting more leave than they have available, which can lead to them having to go without pay or having their leave application rejected because they simply do not have enough to cover the need. With leave automation software, this information is readily available, allowing the employee to manage their own time off.

5) Why does it say I took a day off when I didn't?

Sometimes the unexpected happens and people have to take a day off without having planned it. This can lead to confusion about how many days off the employee has left. In addition, problems can arise with employees who dispute that they have taken a given day off. All of this can be easily handled with leave management software, where everything is automatically documented and available to the respective parties.

HR managers have to wear so many different hats that it's easy to understand why it's an overwhelming job that can leave many people burned out. With automation software, such as leave management software, some of these processes can be made much easier. In conclusion, IceHrm's leave management software streamlines and simplifies the often cumbersome process, ensuring efficient and error-free leave management.