Setting Up Training Module

Training module in IceHrm can be used to manage process of providing internal trainings for employees.

In training module we have courses, training sessions and training subscription management.

1. Admins/Managers can define courses
2. Admins/Managers can use courses to create training sessions
3. Admin can assign courses to employees or employees can subscribe
4. Employees can mark training sessions as attended and attach a proof of completion if required
5. Admins/Managers can approve that the training session is completed by the employee

Adding a new Course

Code Each course should have a code

Name The course name

Coordinator The employee of the company who is responsible for coordinating the course. In some cases coordinator could be the trainer/instructor as well

Trainer Name of the person who conduct the course

Payment Type Whether the course is sponsored by the company or paid by the employee

Most of the other fields are self descriptive

Adding a new Training Session

Name Name of the training session

Course Select the training course

Scheduled Time When this training session is scheduled

Assignment Due Date If the training session has an associated assignment, the due date for that

Delivery Method Whether the training session is delivered in a class room, online or its a self study session

Attendance Type

• Assign = Only admins/mangers can assign the session to employees
• Sign Up = Session is open for employees to sign up

Attachment An attachment with other resources for the session

Training Certificate Required If Yes, employees have to attach a proof of completion (such as certificate) before marking the training session as completed

Subscribing to a Training Session

1. An employee can subscribe to a training session via Training => Training module.
2. Go to "All Training Sessions" tab
3. Click on subscribe button

Attendance Type Employees can only subscribe to training sessions having Attendance Type set to "Sign Up"

Completing a Training Session

Once an employee participated in a training session he/she can mark the training as completed via Training=>Training=>My Training Sessions tab. Once this is done a notification will be sent to the supervisor to approve the training session.

Proof of Completion If the training session requires a proof of completion, employee has to edit the training session under "My Training Sessions" tab and attach a proof of completion before submitting it for approval

Approving a Training Session

Once an employee mark a training session as completed, the supervisor will receive a notification to approve it.

If all the things are in order, the supervisor can approve the training session via Training=>Training=>Training Sessions of Direct Reports tab