HR Software for Namibia

Leave Policy

Maternity Leave

Employees who have worked continuously for 12 months are entitled to 12 weeks of paid vacation. 4 weeks must be taken before the birth of the child. The employee receives 100% of his salary during this period and the social security and the employer are responsible for this salary.

You can use the leave module in IceHrm to manage maternity leave in Namibia.

Paternity Leave

There is currently no statutory paternity leave.

Parental Leave

Parental leave is not regulated by law in Namibia. However, employees may be entitled to maternity and paternity leave.

Sick Leave

Employees are entitled to paid sick leave of up to 30 days in a three-year cycle. This vacation is 100% paid.

Pay & Tax

Minimum Wage Requirements

There is no legal minimum wage in Namibia.

Individual Income Tax

Personal income tax ranges from 0% to 37%. Income tax is calculated at progressive rates. Several additional factors can affect overall rates, such as: B. the household status and the number of children.

Payroll Cost

Employer costs are generally estimated at 2.9% of employee salary.

  • Social security* – 0.90%
  • Workers’ compensation insurance – 1.0%
  • VET (vocational training levy) – 1.0%

*The maximum salary for calculating social security contribution is NAD 9,000.

Overtime Pay & Maximum Hours

The standard working hours are 8 hours per day and 40 hours per week. The normal working week lasts from Monday to Friday.

Termination

Termination Requirements

Dismissals must take into account complex rules and the regulations of the country in which an employee is employed. Off-boarding is always carried out by the employer with the main participants. It may include ad hoc fees as well as required or recommended steps in certain termination cases.
Layoffs in Namibia are complex. In Namibia, employers cannot terminate at will and the termination must be for a valid reason.

Proper terminations include:

  • Voluntary by the employee
  • By mutual agreement
  • Unilaterally by the employer due to:
    1. Probation period
    2. Objective reasons
    3. Disciplinary dismissal
    4. Performance due to unsuitability for the position
  • When the contract expires

Notice Period

The minimum notice period is 1 day and increases depending on the length of employment.

  • 1 day if you have been with the company for 4 weeks or less
  • 1 week if you have been with the company for more than 4 weeks but less than a year
  • 1 month if you have been with the company for more than 1 year

Severance for Employees

In Namibia, all employees who are made redundant are entitled to severance pay. The severance payment amounts to 1 week’s salary per year of service.

Statutory Time Off

Paid Time Off

Both full-time and part-time employees are entitled to 20 days of paid time off (PTO) per year. PTO accrues monthly at 1.67 days per month. Employees are entitled to annual leave after one month of work.

Public Holidays

There are 12 national holidays in Namibia.

National holidays are:

  • New Year’s Day
  • Independence Day
  • Good Friday
  • Easter Monday
  • Worker’s Day
  • Cassinga Day
  • Africa Day
  • Ascension Day
  • Heroes Day
  • Human Rights Day / Women’s Day
  • Christmas Day
  • Family Day

Onboarding

Onboarding

Onboarding takes 2 working days after the customer signs the SOW. Documents must be completed 1 day before the start date.

Additional Info

Employment Contract Details

The contracts must be written in English. They must be in writing and signed by both parties.

A contract must contain:

  • Surname
  • Start date
  • Length of employment
  • Job Description
  • Termination conditions

Probation Period

The standard probationary period is 90 days, but can be shortened to 30 days upon request. The maximum duration of the probationary period is 180 days