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Job Details and Qualifications Setup

Before adding employees, you should configure job-related settings and qualification types in IceHrm. This ensures consistency and enables proper categorization of employee data.

Admin > Job Details Setup​

The Job Details Setup section allows you to define various job-related configurations.

Job Titles​

Define the job titles used in your organization:

  1. Navigate to Admin > Job Details Setup > Job Titles
  2. Click Add New
  3. Enter:
    • Name: The job title (e.g., "Software Engineer", "Marketing Manager")
    • Description: A brief description of the role
  4. Click Save

Pay Grades​

Set up pay grades to categorize compensation levels:

  1. Navigate to Admin > Job Details Setup > Pay Grades
  2. Click Add New
  3. Enter:
    • Name: Pay grade name (e.g., "Grade A", "Level 3")
    • Minimum Salary: The minimum salary for this grade
    • Maximum Salary: The maximum salary for this grade
    • Currency: The currency for salary
  4. Click Save

Employment Status​

Define the types of employment in your organization:

  1. Navigate to Admin > Job Details Setup > Employment Status
  2. Click Add New
  3. Enter:
    • Name: Status name (e.g., "Full-time", "Part-time", "Contract", "Intern")
    • Description: Description of the employment type
  4. Click Save

Job Categories​

Create categories to group similar jobs:

  1. Navigate to Admin > Job Details Setup > Job Categories
  2. Click Add New
  3. Enter:
    • Name: Category name (e.g., "Technical", "Administrative", "Executive")
    • Description: Category description
  4. Click Save

Admin > Qualifications Setup​

The Qualifications Setup section lets you define the types of qualifications, skills, and certifications you want to track for employees.

Education Levels​

Define education qualifications:

  1. Navigate to Admin > Qualifications Setup > Education
  2. Click Add New
  3. Enter:
    • Name: Education level (e.g., "Bachelor's Degree", "Master's Degree", "PhD")
    • Description: Additional details
  4. Click Save

Certifications​

Set up certification types:

  1. Navigate to Admin > Qualifications Setup > Certifications
  2. Click Add New
  3. Enter:
    • Name: Certification name (e.g., "PMP", "AWS Certified", "CPA")
    • Description: Description of the certification
  4. Click Save

Skills​

Define skills that can be assigned to employees:

  1. Navigate to Admin > Qualifications Setup > Skills
  2. Click Add New
  3. Enter:
    • Name: Skill name (e.g., "Python", "Project Management", "Data Analysis")
    • Description: Skill description
  4. Click Save

Languages​

Set up languages for tracking employee language proficiency:

  1. Navigate to Admin > Qualifications Setup > Languages
  2. Click Add New
  3. Enter:
    • Name: Language name (e.g., "English", "Spanish", "Mandarin")
    • Description: Additional notes
  4. Click Save

Competency Levels​

For skills and languages, you may want to define competency levels:

  1. Navigate to Admin > Qualifications Setup > Competencies
  2. Add levels such as:
    • Beginner
    • Intermediate
    • Advanced
    • Expert

Best Practices​

  • Start with Common Values: Begin by adding the most common job titles, skills, and qualifications in your organization
  • Use Standard Naming: Follow industry standards for naming certifications and skills
  • Review Regularly: Update these settings as your organization's needs evolve
  • Avoid Duplicates: Before adding new entries, check if similar items already exist

Next Steps​

With job details and qualifications configured, you can now:

  • Add employees with proper job assignments
  • Track employee qualifications and skills
  • Generate reports based on job categories and pay grades