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Job Details and Qualifications Setup

Before adding employees, you should configure job-related settings and qualification types in IceHrm. This ensures consistency and enables proper categorization of employee data.

Where to find these settings

Job and qualification setup lives in the Company Setup area — use the area switcher at the top of the left-hand menu to open it.

Company Setup > Job Details Setup​

The Job Details Setup section allows you to define various job-related configurations.

Job Titles​

Define the job titles used in your organization:

  1. Navigate to Company Setup > Job Details Setup > Job Titles
  2. Click Add New
  3. Enter:
    • Name: The job title (e.g., "Software Engineer", "Marketing Manager")
    • Description: A brief description of the role
  4. Click Save

Pay Grades​

Set up pay grades to categorize compensation levels:

  1. Navigate to Company Setup > Job Details Setup > Pay Grades
  2. Click Add New
  3. Enter:
    • Name: Pay grade name (e.g., "Grade A", "Level 3")
    • Minimum Salary: The minimum salary for this grade
    • Maximum Salary: The maximum salary for this grade
    • Currency: The currency for salary
  4. Click Save

Employment Status​

Define the types of employment in your organization:

  1. Navigate to Company Setup > Job Details Setup > Employment Status
  2. Click Add New
  3. Enter:
    • Name: Status name (e.g., "Full-time", "Part-time", "Contract", "Intern")
    • Description: Description of the employment type
  4. Click Save

Job Categories​

Create categories to group similar jobs:

  1. Navigate to Company Setup > Job Details Setup > Job Categories
  2. Click Add New
  3. Enter:
    • Name: Category name (e.g., "Technical", "Administrative", "Executive")
    • Description: Category description
  4. Click Save

Company Setup > Qualifications Setup​

The Qualifications Setup section lets you define the types of qualifications, skills, and certifications you want to track for employees.

Education Levels​

Define education qualifications:

  1. Navigate to Company Setup > Qualifications Setup > Education
  2. Click Add New
  3. Enter:
    • Name: Education level (e.g., "Bachelor's Degree", "Master's Degree", "PhD")
    • Description: Additional details
  4. Click Save

Certifications​

Set up certification types:

  1. Navigate to Company Setup > Qualifications Setup > Certifications
  2. Click Add New
  3. Enter:
    • Name: Certification name (e.g., "PMP", "AWS Certified", "CPA")
    • Description: Description of the certification
  4. Click Save

Skills​

Define skills that can be assigned to employees:

  1. Navigate to Company Setup > Qualifications Setup > Skills
  2. Click Add New
  3. Enter:
    • Name: Skill name (e.g., "Python", "Project Management", "Data Analysis")
    • Description: Skill description
  4. Click Save

Languages​

Set up languages for tracking employee language proficiency:

  1. Navigate to Company Setup > Qualifications Setup > Languages
  2. Click Add New
  3. Enter:
    • Name: Language name (e.g., "English", "Spanish", "Mandarin")
    • Description: Additional notes
  4. Click Save

Competency Levels​

For skills and languages, you may want to define competency levels:

  1. Navigate to Company Setup > Qualifications Setup > Competencies
  2. Add levels such as:
    • Beginner
    • Intermediate
    • Advanced
    • Expert

Best Practices​

  • Start with Common Values: Begin by adding the most common job titles, skills, and qualifications in your organization
  • Use Standard Naming: Follow industry standards for naming certifications and skills
  • Review Regularly: Update these settings as your organization's needs evolve
  • Avoid Duplicates: Before adding new entries, check if similar items already exist

Next Steps​

With job details and qualifications configured, you can now:

  • Add employees with proper job assignments
  • Track employee qualifications and skills
  • Generate reports based on job categories and pay grades