Documents

The Documents area is your central store for everything paperwork-related: company-wide files, each employee's personal documents, payslips, and — new in this version — documents that need to be signed electronically.

To open it, use the area switcher at the top of the left sidebar, click Switch area, and choose Documents.

How it's organised

Under Manage:

• Documents — four tabs: Company Documents (files for the whole company or chosen groups), Document Types (the categories employee documents fall into), Employee Documents (files attached to individual people), and Employee Payslip.
• Document Signing — send documents out for electronic signature and track who has signed.

Under Personal:

• My Documents — the current employee's own view of their documents, shared company documents, and payslips.
• My Signatures — documents waiting for the current employee to sign.

Who can see what

Documents in IceHrm are access-controlled at two levels — the visibility of each individual document, and a per-document-type Share with employee switch. The two work together, which is covered in Visibility of employee documents.

All pages in this section

📄️ Company Documents

Company documents are files you share across the organisation — a staff handbook, a

📄️ Sharing Company Documents

When you create or edit a company document, two fields on the

📄️ Employee Documents

Employee documents are files attached to a specific person — a passport, a

📄️ Visibility of Employee Documents

Employee documents can hold sensitive information, so IceHrm controls access in two

📄️ Payslips

Payslips generated by payroll are stored in the Documents area,

📄️ Expiry Notifications

Many employee documents expire — passports, visas, certifications. IceHrm can email

📄️ Document Signing (e-Signatures)

Document Signing lets you send a document to a person and collect their