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Defining Company Structure

Before adding employees, define how your organization is put together: the company itself, its offices or branches, and the departments inside them. Every employee is later attached to one of these structures.

Open People > Company Structure. Each structure is shown as a card with its type, the number of people in it, who it reports to, and its country and time zone.

Company Structure list

Creating the top-level company​

  1. Click Add Structure.
  2. Fill in the form:
    • Name — your organization's name.
    • Details — a short description.
    • Address — the main address (optional).
    • Type — choose Company for the top level.
    • Country — where the company is based.
    • Time Zone — the company's time zone. Employees who don't have their own time zone set will use the time zone of their structure — this matters for attendance tracking.
    • Parent Structure — leave empty for the top level.
    • Leads — the people responsible for this structure (see Defining a head of structure).
  3. Click Save.

Add Structure form

Adding offices and branches​

Repeat the same steps for each physical location or regional division:

  1. Click Add Structure.
  2. Give it a name such as "London Office".
  3. Set Type to Head Office, Regional Office, or Branch as appropriate.
  4. Set Parent Structure to your top-level company.
  5. Fill in the address, country, and time zone, then Save.

Creating departments​

Departments are functional groups inside an office:

  1. Click Add Structure.
  2. Name the department (for example "Engineering" or "Human Resources").
  3. Set Type to Department.
  4. Set Parent Structure to the office or branch it belongs to.
  5. Click Save.

Example hierarchy​

A typical company might look like this:

Acme Corporation (Company)
├── New York Office (Head Office)
│   ├── Engineering (Department)
│   ├── Marketing (Department)
│   └── Human Resources (Department)
└── London Office (Branch)
    ├── Sales (Department)
    └── Customer Support (Department)

Viewing the org chart​

Switch to the Org Chart tab to see your structure as a diagram. Each card shows the structure's type and how many people belong to it.

Org Chart tab

The chart is handy for:

  • Checking the whole organization at a glance
  • Spotting structures that report to the wrong parent
  • Presenting the organization to stakeholders

Best practices​

  • Plan before creating — sketch the hierarchy on paper first.
  • Use consistent names — for example "Department – Location".
  • Keep it simple — avoid unnecessary levels of nesting.
  • Review regularly — update the structure as the organization changes.