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Defining Company Structure

Before adding employees to IceHrm, you need to define your company's organizational structure. This involves creating a hierarchy of company structures, branches, and departments.

Creating the Parent Structure​

The parent structure represents your organization at the highest level. To create it:

  1. Navigate to Admin > Company Structure
  2. Click Add New
  3. Enter the following details:
    • Name: Your organization's name
    • Description: A brief description of the organization structure (optional)
    • Parent Structure: Leave empty for the top-level structure
    • Type: The type of the company structure, whether it's a branch, department or something else.
    • Country: The country, the company structure is based in.
    • Leads: Which employees are responsible for the operation of this company structure.
  4. Click Save

Adding Offices​

Regional office represent physical locations or regional divisions of your organization.

  1. Navigate to Admin > Company Structure
  2. Click Add New
  3. Enter the branch details:
    • Name: Office name (e.g., "London Office")
    • Description: Branch description
    • Parent Structure: Select the parent organization
    • Address: Physical address of the branch
    • Country: The country, the company structure is based in.
    • Leads: Which employees are responsible for the operation of this company structure.
    • Timezone: Time zone of the company structure. ( As you might notice later, each employee in IceHrm can have a timezone set. This will be used for tracking attendance. But if an employee doesn't have a timezone set, then we will use the timezone of the company structure of that employee).
  4. Click Save

company_adding_office.jpg

Creating Departments​

Departments are functional divisions within your branches.

  1. Navigate to Admin > Company Structure
  2. Click Add New
  3. Enter department details:
    • Name: Department name (e.g., "Engineering", "Human Resources")
    • Description: Department description
    • Parent Structure: Select the branch this department belongs to
  4. Click Save

Hierarchical Structure Example​

A typical company structure might look like this:

Acme Corporation (Parent)
├── New York Office (Branch)
│   ├── Engineering
│   ├── Marketing
│   └── Human Resources
├── London Office (Branch)
│   ├── Sales
│   └── Customer Support
└── Remote Team (Branch)
    └── Development

Company Graph​

IceHrm provides a graphical view of your company structure:

  1. Navigate to Admin > Company Structure
  2. Click the Company Graph button
  3. You will see an interactive organizational chart displaying:
    • All structures in a hierarchical tree format
    • The relationship between parent and child structures
    • Quick access to structure details by clicking on nodes

company-graph.jpg

The graphical overview helps you:

  • Visualize the entire organization at a glance
  • Identify reporting relationships
  • Spot gaps or redundancies in your structure
  • Present the organization structure to stakeholders

Best Practices​

  • Plan Before Creating: Sketch your organizational hierarchy before entering it into the system
  • Use Consistent Naming: Adopt a naming convention for structures (e.g., "Department - Location")
  • Keep It Simple: Avoid creating too many levels of hierarchy unless necessary
  • Regular Review: Periodically review and update the structure as your organization evolves

Next Steps​

Once your company structure is defined, you can proceed to:

  • Set up job details and qualifications
  • Add employees to the appropriate structures
  • Configure supervisors and reporting relationships