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Adding Company Documents

IceHrm allows you to manage both company-wide and individual employee documents. Company documents can be shared with specific employees, departments, or the entire organization.

Adding a Company Document​

  1. Go to Manage > Documents

  2. Click Add New

Add Company Document

  1. Create your document using one of two methods:

    • Built-in Editor: Write or compose the document directly in IceHrm
    • Upload Attachment: Upload an existing file (PDF, Word, etc.)

  2. Click Save

Sharing Options​

When adding a document, you can choose who has access:

  • Specific Employees: Select individual employees who should see the document
  • Department: Share with all employees in a specific department
  • All Employees: Make the document available to everyone in the company

Employee Access​

Employees can view company documents shared with them through:

Documents > My Documents > Company Documents

Employee Document View

Common Use Cases​

  • Company Handbook: Typically shared with all employees
  • Department Policies: Shared with specific department
  • Confidential Memos: Shared with specific employees
  • Announcements: Shared with all employees
  • Training Materials: Shared with specific department

Quick Reference​

  • Add company document: Navigate to Manage > Documents > Add New
  • View company documents (Admin): Navigate to Manage > Documents
  • View company documents (Employee): Navigate to Documents > My Documents > Company Documents

Best Practices​

  1. Use Clear Names - Give documents descriptive names for easy identification
  2. Set Expiration Dates - For time-sensitive documents, set a valid until date
  3. Review Sharing Settings - Regularly audit who has access to sensitive documents
  4. Organize by Type - Use consistent naming conventions to organize documents