Defining Work Week and Holidays
Properly configuring your work week and holidays ensures accurate leave calculations. The system uses these settings to determine which days count toward leave balances.
Work Week
The work week defines the days that your employees are working.
How It Affects Leave Calculations
When calculating leave, the system only counts working days. For example, if your company operates Monday to Friday and an employee requests two consecutive weeks off, Saturday and Sunday will not be counted toward their leave balance.
How to Configure
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Go to Admin > Leave Settings > Work Week
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Set each day's status:
| Status | Description |
|---|---|
| Working Day | Full working day, counts toward leave |
| Non-Working Day | Not a working day, does not count toward leave |
| Half Day | Counts as 0.5 days toward leave |
- Click Save
Country-Specific Work Weeks
Organizations with employees in multiple countries can establish different work weeks per country. Leave calculations automatically adjust based on the employee's country assignment.
Example: A UK branch may configure Saturday as a half-day, while the main office operates Monday to Friday only.
| Country | Work Week |
|---|---|
| Default | Monday - Friday |
| UK | Monday - Friday + Saturday (Half Day) |
| UAE | Sunday - Thursday |
Holidays
Holidays specify the designated non-working days across your leave periods.
How Holidays Affect Leave
If an employee requests leave that includes a holiday, that holiday date will not consume their leave balance.
Define holidays for all active leave periods to ensure accurate leave calculations.
How to Add Holidays
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Go to Admin > Leave Settings > Holidays
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Click Add New
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Fill in the holiday details:
| Field | Description |
|---|---|
| Name | Holiday name (e.g., "Christmas Day") |
| Date | The date of the holiday |
| Country | Country this holiday applies to (or "All" for company-wide) |
| Status | Active or Inactive |
- Click Save
Country-Specific Holidays
Similar to work weeks, holidays can be configured per country. Only employees assigned to that country will have the holiday applied to their leave calculations.
Example: Setting December 18, 2024 as a UK-only holiday means only employees in the UK will have that day excluded from their leave balance calculations.
Leave Calculation Example
Employee Country: UK
Work Week: Monday - Friday (Saturday half-day)
Leave Request: December 23-27, 2024 (Monday to Friday)
Holidays: December 25 (Christmas - UK)
Calculation:
- Monday, Dec 23: Working Day (counts as 1)
- Tuesday, Dec 24: Working Day (counts as 1)
- Wednesday, Dec 25: Holiday (does not count)
- Thursday, Dec 26: Working Day (counts as 1)
- Friday, Dec 27: Working Day (counts as 1)
Total Leave Days Deducted: 4
Quick Reference
| Task | Location |
|---|---|
| Configure work week | Admin > Leave Settings > Work Week |
| Add holidays | Admin > Leave Settings > Holidays |
| Set country-specific work week | Select country when editing work week |
| Set country-specific holiday | Select country when adding holiday |
Setup Checklist
- Configure default work week for your organization
- Set up country-specific work weeks (if applicable)
- Add all holidays for the current leave period
- Add country-specific holidays (if applicable)
- Communicate holiday schedule to employees