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Recording Attendance

Employees can record their work hours through Time Management > Attendance by selecting their arrival and departure times.

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How to Record Attendance​

  1. Go to Time Management > Attendance

  2. Select your arrival time (punch in)

  3. Select your departure time (punch out)

  4. Submit the attendance record

Two Time Recording Methods​

IceHrm offers two ways to record attendance time:

  • User-Entered Time: Employee manually selects punch in/out times. Best for remote work and flexible schedules.
  • Server/Department Time: System automatically captures time based on timezone. Best for office-based and strict tracking.

Method 1: User-Entered Time​

Employees can manually input the times when they punch in and out.

How to Enable​

  1. Go to System > Settings

  2. Find Attendance: Use Department Time Zone

  3. Set to No

Result

When set to "No", employees can select their own punch-in and punch-out times when recording attendance.

Method 2: Server/Department Time​

The system automatically records the current time based on the employee's department timezone.

How to Enable​

  1. Go to System > Settings

  2. Find Attendance: Use Department Time Zone

  3. Set to Yes

Requirements​

For this method to work correctly:

Important Setup

Every employee must be attached to a department. These departments are defined under Admin > Company Structure and each department must have a timezone defined.

Setup steps:

  1. Go to Admin > Company Structure

  2. Create or edit departments

  3. Set a timezone for each department

  4. Assign employees to their respective departments

When employees punch in or out, the system automatically applies their department's timezone.

Quick Comparison​

  • Use Department Time Zone = No: Employee selects time manually
  • Use Department Time Zone = Yes: System records time automatically

Setup Checklist​

  • Decide which time recording method to use
  • Configure Attendance: Use Department Time Zone setting
  • If using department time:
    • Create departments in Admin > Company Structure
    • Set timezone for each department
    • Assign all employees to departments
  • Communicate the attendance policy to employees