Using Timesheets
This guide covers the complete timesheet workflow: adding time entries, controlling project visibility, viewing timesheets, and the approval process.
Adding Time to Timesheets
Employees can log their working hours against projects in the timesheet.
How to Access
Go to Time Management > Time Sheets > All My Timesheets
How to Add Time
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Find your timesheet and click the Edit button
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Add time entries for each project by day of the week
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Enter time in decimal format (see table below)
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Click Save
Decimal Time Format
Time must be entered in decimal hours, not hours:minutes.
| Time Worked | Decimal |
|---|---|
| 15 minutes | 0.25 |
| 30 minutes | 0.50 |
| 45 minutes | 0.75 |
| 1 hour | 1.00 |
| 1 hour 30 min | 1.50 |
| 2 hours 15 min | 2.25 |
| 8 hours | 8.00 |
Decimal = Hours + (Minutes ÷ 60)
Example: 2 hours 15 minutes = 2 + (15 ÷ 60) = 2.25
Project List on Timesheets
By default, all projects defined under Admin > Projects / Client Setup are displayed in the timesheets of all employees.
Restricting Projects to Specific Employees
To show only relevant projects for each employee:
Step 1: Disable global availability
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Go to System > Settings > Other
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Find Projects: Make All Projects Available to Employees
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Set to No
Step 2: Assign projects individually
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Go to Admin > Projects / Client Setup
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Click the Employee Projects tab
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Add only the required projects for each employee
| Setting Value | Result |
|---|---|
| Yes (default) | All employees see all projects |
| No | Employees see only assigned projects |
Viewing Timesheets
You can view the details of any timesheet by clicking on the View icon.
What You Can See
- Date range covered
- Projects with logged time
- Hours per day
- Total hours
- Approval status
Approving Timesheets
After adding time entries, employees can submit their timesheet for approval. The supervisor receives a notification.
For Employees
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Add all your time entries
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Submit the timesheet for approval
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Your supervisor receives a notification
For Supervisors
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Go to Time Management > Time Sheets > Subordinate Timesheets
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Review the submitted timesheets
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Approve or Reject each timesheet
Workflow Summary
Employee adds time entries (decimal format)
↓
Employee submits timesheet
↓
Supervisor receives notification
↓
Supervisor reviews in "Subordinate Timesheets"
↓
Supervisor approves or rejects
↓
Employee notified of decision
Quick Reference
| Task | Location |
|---|---|
| Add time entries | Time Management > Time Sheets > All My Timesheets |
| View timesheet details | Click View icon on any timesheet |
| Submit for approval | Edit timesheet and submit |
| Approve timesheets (supervisor) | Time Management > Time Sheets > Subordinate Timesheets |
| Restrict project visibility | System > Settings > Other |
| Assign projects to employees | Admin > Projects / Client Setup > Employee Projects |