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Booking an Interview with a Candidate

IceHrm allows you to schedule interviews with candidates and automatically notify hiring managers and interviewers.

How to Book an Interview​

Step 1: Access the Candidate Profile​

  1. Go to Recruitment > Candidates

  2. Find the candidate you want to interview

  3. Click the View option to open their profile

Candidate List

Step 2: Schedule the Interview​

  1. Click Schedule an Interview from the candidate's profile

Schedule Interview

  1. Fill in the required fields:
FieldDescription
Interview DateWhen the interview will take place
Interview TimeStart time of the interview
InterviewersEmployees who will conduct the interview
LocationPhysical location or video link
NotesAdditional instructions or information
  1. Click Save

Email Notifications​

Once an interview is scheduled, the system automatically sends email notifications to:

RecipientNotification
Hiring ManagerAlert about the scheduled interview
InterviewersInterview details and candidate information

Quick Reference​

TaskLocation
View candidatesRecruitment > Candidates
Schedule interviewCandidate profile > Schedule an Interview
View scheduled interviewsRecruitment > Interviews

Best Practices​

  1. Schedule Promptly - Book interviews soon after shortlisting candidates
  2. Provide Details - Include all relevant information in the notes
  3. Check Availability - Ensure interviewers are available before scheduling
  4. Include Location - Add physical address or video conference link
  5. Follow Up - Track interview status and collect feedback afterward