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Must-Have HR Tools for Employee Retention & Productivity

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Digital transformation has rapidly changed the work of corporate departments. Human resources is one of the areas where this shift has significantly changed the execution of processes compared to recent years. Ten years ago, HR's role was primarily to manage employees:

  • Payroll
  • Steer
  • Pension

The human resources department was also responsible for recruiting new employees and talent. At the same time, she responded to the needs of other departments. The process included publishing newspaper and online advertisements.

In some industries, particularly services and manufacturing, human resources included monitoring employee productivity. Today, digital HR tools have made HR departments more efficient and productive. Recruiting new employees and managing company benefits are some processes that have benefited tremendously from HR tools.

Do you want to increase the performance of your company and the productivity of your employees? Make sure your employees are motivated. This means they will not look for employment opportunities elsewhere. Your company can reap significant benefits by carrying out standard HR tasks with the help of high-end digital tools that offer additional services in addition to regular solutions.

The most important HR tools every company must have

Completing HR tasks is challenging without the right tools. Not only do you have to complete them on time and accurately, but you also have to ensure that they comply with all industry regulations. For this reason, there is a wide range of digital HR tools to help you with the ongoing management of your employees.

Human resources management solutions leverage innovation to drive automation of your processes. The goal is to minimize workload and save your HR employees time and effort for more important tasks. Use practical HR tools to minimize your expenses and achieve better results. Let's take a look at some statistics that prove HR tools are helpful:

  • According to SHRM research examining the use of automation and AI in human resources, nearly one in four companies report using artificial intelligence (AI) or automation to support human resources-related activities, including hiring and recruiting. Large employers are leading the way when it comes to using HR tools for recruiting. 42% of employers with more than 5,000 employees use these tools when hiring or recruiting.
  • According to research from the Chartered Institute of Personnel and Development (CIPD), 84.5% of companies have HRIS and payroll software. 70% of these companies have more than 550 employees.

With this increasing number of companies adopting HR tools, the question arises as to which tools are most important for each company. Let's find out.


The HR department has to collect, store and keep track of a lot of data. Many companies use the latest human resources management systems to accomplish these tasks. Whether it's an in-house solution or software as a service, an HR management system can be an HR department's best friend. It can help HR managers collect, store and organize data, including employee data:

  • Profiles
  • Attendance lists
  • Time plans

In most cases, these systems are data-driven solutions that allow users to create comprehensive reports for audit purposes. Most of these systems work as centralized platforms for HR departments and often include integrations or modules that give you much-needed access to:

Recruitment management

Most companies have realized that using human resource management tools for recruiting is effective. This is an area where innovation is evident compared to traditional techniques. A recruitment system simplifies the process of finding, selecting and hiring applicants.

It allows human resources departments to post open positions, receive and categorize applications, and more. Through these features, the recruitment management system saves you from the tedious manual management of all these recruitment processes.

Employee portal system

HR must receive hundreds of emails from employees requesting annual leave, submitting receipts, inquiring about the number of vacation days remaining, and more. Reviewing and managing all of these communications is very time consuming.

This is why most companies turn to employee portal systems. An employee portal system can be an application or a private access platform where employees can complete basic administrative tasks.

An employee portal system offers employees a sense of autonomy. For HR, this system has a huge impact on workload. There is no longer any need to spend a lot of time opening and replying to endless emails.

Employees can resolve most of their questions and concerns themselves, and everything else can be managed through a single platform. In addition, employees today are used to doing almost everything via smart devices or the Internet. An employee portal system that allows employees to communicate with your HR department greatly improves the overall employee experience.

Attendance system

The key to measuring a company's efficiency and performance is monitoring employee attendance. In most countries this is a legal requirement. Some companies still work with Excel spreadsheets. Employees fill out these tables daily, weekly or monthly.

Pen and paper and Excel spreadsheets are not the perfect method for tracking employee attendance. But they are not the best solution either. With a time tracking system, workers can more easily record and track their work hours, even on their handheld devices. Plus, they can do this from anywhere, making it perfect for telecommuting or client meetings.

The software also contains important reports that show the working hours of each employee. They allow managers to identify deviations and determine areas that need improvement, such as: by adding an expert. All processed data is stored securely and automatically in the cloud. The companies can use the data in the event of disputes.

Human resources can be at the center of a company's digital transformation. The benefits of using HR tools are obvious. Numerous tasks can be automated and completed quickly thanks to HR tools, including:

All of these systems have one goal: to create a pleasant working environment for employees. This means excellent employee retention. If you integrate the right HR tools into your human resources department, you can be sure that you are maintaining a good company culture.

Investing in digital HR tools is essential for modern businesses to thrive. With IceHrm, streamline processes and cultivate a positive workplace culture.

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