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Audit Log

The Audit Log tracks all user actions and system changes in IceHrm, providing a complete history of activities for security and compliance purposes.

Overview​

The Audit Log records every action performed in the system, including:

  • User logins and authentication events
  • Data additions, edits, and deletions
  • User actions like approving or rejecting requests
  • System configuration changes

Audit Log List

Accessing the Audit Log​

  1. Navigate to System -> Logs
  2. Click on the Audit Log tab
  3. Browse the list of recorded activities

Understanding the Audit Log​

Each log entry contains the following information:

  • Time (GMT): The date and time when the action occurred (in GMT timezone)
  • User: The username of the person who performed the action
  • Employee: The employee associated with the user account
  • IP: The IP address from which the action was performed
  • Type: The category of action (see Action Types below)
  • Details: Specific information about what was changed or accessed
  • Actions: View or edit the log entry

Action Types​

The Audit Log categorizes actions into different types:

  • Authentication: Login and logout events (e.g., "User Login")
  • Add: New records created (e.g., "Added an object to LeaveStartingBalance")
  • Edit: Existing records modified (e.g., "Edited an object in EmployeeSalary")
  • Delete: Records removed from the system
  • User Action: Employee or manager actions (e.g., "Leave status changed from Pending to Approved")

Searching and Filtering​

Use the search box in the top right corner to search for specific entries. You can search by:

  • Username
  • Employee name
  • Action details
  • IP address

Click Search to apply your search criteria.

Filters​

Click the Filters button to access advanced filtering options:

  • Filter by date range
  • Filter by action type
  • Filter by user
  • Filter by IP address

Viewing Log Details​

  1. Find the log entry you want to examine
  2. Click View in the Actions column
  3. Review the complete details of the action

Common Use Cases​

Security Auditing​

  • Monitor login attempts and identify suspicious activity
  • Track which users are accessing sensitive data
  • Identify unauthorized changes to system settings

Compliance​

  • Maintain records of all data modifications
  • Track approval workflows for leave, expenses, etc.
  • Document who made changes and when

Troubleshooting​

  • Identify when and how data was changed
  • Track the sequence of actions leading to an issue
  • Verify that automated processes are working correctly