9 Compelling Reasons Companies Invest in Attendance Management

It has been a big challenge to manage the employees' attendance because of them due to hybrid working time arrangements after the introduction of COVID. In such situations, manual attendance tracking will only affect the HR department's productivity and the employees' morale.

Many organizations have therefore started to replace paper-based time sheets in Excel with automated attendance management systems. A reliable and comprehensive attendance management software helps companies maintain accurate attendance records, save time and minimize workload.

What Is Attendance Management Software?

Attendance management software enables automatic tracking of employee working hours, login time, departures, breaks and time off, helping HR staff to monitor and update employee attendance records in an efficient manner.

Attendance management systems are integrated with biometric devices for efficient management of employees' check-in and check-out in real time using fingerprint scanning or facial recognition.

Why Do Companies Choose to Invest In an Employee Attendance Management Software?

Because of its versatile functionality, it has become a necessity for businesses of all types and sizes to invest in attendance management software. Read on to find out how attendance management systems can help bring out the best in your business.

1. Better overview of hybrid forms of work

As we continue to deal with the changes in the workplace as a result of the pandemic, many HR leaders are struggling to adapt to remote/hybrid work schedules. In such situations, attendance tracking can be very difficult. You cannot monitor remote workers at all times when they are at work, at home or on business trips, unless you have supernatural sight.

Fortunately, an attendance management system has GPS functionality that helps you get accurate updates on where your employees are during their shift. You can also see where the employees log in from. This information can help you ensure that they are where they should be.

2. Simplifies the handling of the workflow

Traditional spreadsheets and manual tracking have now been replaced by automated systems for attendance management with graphical display of attendance records. HR managers can easily monitor and analyze each employee's attendance, making it easier to prepare detailed and accurate attendance reports.

In addition, employees can request time off or leave directly from the software, and all that remains is to approve it.

3. Helps with advanced planning

A change in the work schedule at the last minute can lead to conflicts in the daily work flow if the employee is not informed immediately. Instead of relying on e-mail, phone calls or SMS, an attendance management system can help ensure that employees receive immediate updates on changes to the work schedule. In this way, you avoid the risk of missing text messages or interruptions in work, which can lead to chaos afterwards.

One of the best things about an attendance system is that HR can monitor, update and organize different work schedules for each individual employee in real time. In this way, the HR teams can monitor the absence and plan for relief, especially in a limited workforce with changing shifts.

4. Increases productivity and creates discipline

In order to increase professionalism and commitment in the company, it is important to establish a work ethic that ensures that the employees follow the guidelines for work plans.

With automated and accurate attendance tracking, the HR department can easily identify which employees have poor attendance and take measures to solve the problem. The management can have an honest discussion with the employees to find out what factors affect their attendance and make a wise decision.

By continuously analyzing each employee's attendance, HR can effectively ensure discipline and punctuality across all departments, resulting in employees being more productive and completing tasks on time.

5. Keep track of employees' achievements

Daily attendance is an important factor in assessing employees' performance. Their performance reflects how committed they are to their work. If you notice a drop in productivity, you can feed that back into employee attendance and use it to hold them accountable for their work.

Attendance software can track how often employees clock in and out, and how often they are present at the workplace. This means that HR managers do not have to search in journals or Excel sheets to keep track of each individual employee's attendance.

6. Avoid false attendance records

Traditional methods of attendance tracking can be easily manipulated. An employee can e.g. take an unscheduled day off by asking a colleague to sign in for you, or by giving your login information to another person.

With the biometric system integrated in the attendance management software, the employees cannot falsify the attendance as it is impossible to fake someone's fingerprint or retinal pattern. This process helps to ensure that no employee can take advantage of the company's guidelines.

7. Efficient processing of salaries

Accurate attendance records are necessary to calculate the exact amount you need to pay your employees. This includes overtime, leaves, paid time off, holidays, half days etc.

Attendance management software helps you generate payroll by making all employee records visible and easily accessible, ensuring correct payroll.

8. Evaluate absenteeism patterns

An increase in absenteeism or tardiness in a particular department can be a bigger problem. When employees show absenteeism patterns, it can impose both direct and indirect costs on the company.

With the centralized data visibility and availability that an automated attendance system provides, the HR department can easily evaluate absenteeism patterns. If an employee has not complied with the company's attendance guidelines, you can remove that person from responsibility to prevent further harm.

9. Ensure compliance with guidelines and reporting

By implementing an automated attendance system, the HR department can easily ensure that guidelines and regulations are complied with. According to labor law guidelines, all employees are entitled to holiday, time off and overtime pay. It is the employer's responsibility to ensure that employees get sufficient breaks to reduce stress and avoid burnout.

Failure to ensure and maintain compliance will only lead to accusations of wage theft. To avoid problems with complying with the regulations, organizations must streamline time recording using automation. With attendance management software, employers can easily implement changes to policies and regulations.

Investing in an employee attendance management system like IceHrm isn't just a trend; it's a strategic move to enhance productivity, ensure compliance, and adapt to the evolving dynamics of modern work environments.