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Dilanka Dilanka is a Business Development Manager at IceHrm. You can contact her at dil[at]

Employee Recruiting and Onboarding: How to Make the Process Easier with HR Software

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Human resources is an ever-changing field. From recruiting standards to onboarding processes, there are many different factors to consider in your hiring practices as an HR professional, and they’re always in flux. The good news is that you don’t have to do all of the heavy lifting alone. Human resources software can help.

The Benefits of HR Software

What can HR software do for you? The short answer is that the specifics will depend on the program; software exists for everything from payroll financing to legal and safety compliance.

For those in staffing, however, your best bet is specialized software focused on things like hiring and onboarding. Potential advantages can include:

●       Standardizing the format of job listings

●       Reviewing resumes for certain qualifications or keywords

●       Scheduling calls and interviews

●       Tracking the details of job offers

●       Filing the right documents for new hires

●       Organizing all compensation, benefit, and training materials

Software is also able to automate a lot of the more burdensome or time-consuming parts of human resources, freeing up your schedule for non-administrative tasks while simultaneously reducing the possibility of human error within the system. If you opt for cloud-based software, you’ll also be able to boost your entire department’s cross-organizational communication. For example, you’ll have the ability to share files with co-workers or instantly access what someone else has uploaded.

As you can see, HR software can assist you with just about every step of the hiring, interviewing, and onboarding process. What’s more, it can keep you current in terms of standards and best practices.

Using HR Software for Recruitment

Data analytics has become a driving force in the modern hiring process. For employees, data provides the opportunity to compare and contrast things like salaries, benefits, and employee satisfaction ratings. For employers, data can determine which applicants are best qualified for the job and how different contracts will impact the company's bottom line.

For example, did you know that promoting from within your own ranks is the most cost-effective method of filling leadership positions? Hiring a new employee is more expensive than hiring someone who is already familiar with the job and only needs a little additional training to advance. Data analytics software can help you crunch these numbers for both internal and external recruiting.

Data-driven software can also help you with other quantifiable tasks. It can track the number of applications received for job advertisements; it can monitor the retention or turnover rates of hired employees over time. It can even help you meet diversity goals or compile demographic statistics about your employees.

Human resources software can be a valuable investment for recruiters in all industries. Data analysis software is also not the only type of software, but simply one of the most useful. Use this information as a starting point for further research into the world of HR software for recruiting.

HR software as an onboarding tool

Onboarding can be one of the most difficult parts of hiring new employees. The entire orientation process is a critical phase in which new employees learn about their tasks, get a first impression of their workplace and make internal assessments and assessments about their suitability for the position. Studies have shown that 69% of employees who experience good onboarding are more likely to stay with their company for three years or longer.

What does a good onboarding process look like? How can technology help with this? Here are just a few ideas:

Self-service portals
Portals such as IceHrm allows new employees to take their onboarding into their own hands. They can enter their personal information into the system, sign the necessary documents and read the required orientation materials even before they start their job.

Training modules
If all elements of employee training can be handled with software, you can digitize manuals, automate things like testing and assessments, and guarantee digital proof of completion. You can also eliminate the need and cost of traditional training materials by going paperless.

Virtual meeting options
Virtual meetings can be used, especially for teleworkers, to get to know all employees at their new workplace. It can also be a chance to familiarize yourself with the software necessary for the job.

All in all, with the right software, you can dramatically improve the employee recruiting and onboarding process. You just need to figure out what type of software is right for you, your industry, and your business.


These are just a few examples of how software can help you as a hiring manager when hiring employees. Whether you're recruiting new employees, hiring and interviewing select candidates, or onboarding your next big talent, it's important that you do your work to the highest possible standard of quality. HR software like IceHrm can help you achieve this goal, and both you and your company will be better off as a result.

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