What Features Should You Look for When Choosing an HRIS?

Choosing an HRIS to help you manage, organize and streamline your human resources work is not something you should take lightly. You need a system that allows you to automate and easily complete these tasks not only in human resources, but also in payroll, accounting and administration. HRIS platforms enable teams to effectively plan, centralize and control a variety of processes important to decision-making. A good HRIS can also lead to a better employee experience, which in turn can promote loyalty and retention to the company. With all of these benefits, it is important to carefully consider what features an HRIS system should have. Here are some points to consider when making your decision...

It should be mobile

Gone are the days when you had to struggle when you had something urgent to do in HRIS but weren't at your computer. With today's cloud-based systems accessible across multiple devices, employees can access their HRIS from anywhere. Whether across the building or across the country, a good HRIS is secure yet accessible and can be updated from anywhere.

It should help employees help themselves

One of the biggest problems organizations and businesses of all sizes face is the time lost from digging through different channels to find answers. A good HRIS is like a self-service knowledge base that helps employees help themselves and keep their login credentials and other personal information up to date. No one wants to wade through countless vacation requests, absences, and appraisals while trying to find that one crucial piece of information. Give your employees the ability to log in securely and keep their own information up to date. They will happily help themselves if given the opportunity.

It should be user friendly

Nowadays, the usability of applications and platforms is not just a trend. It's an expectation. If your HRIS is not easy to use and intuitive to learn, you will have a difficult time achieving maximum adoption within the company. The last thing you want is a complicated system that is too difficult or time-consuming to use.

It should allow for customizable fields and reports

If managers want to get an overview of attendance, performance and other important details, it pays to have an HRIS that can capture and print this type of information quickly and efficiently. The best HRIS programs have templates that can be used for exactly this purpose. This gives you the data you need to see where you can improve and where your business is truly ahead.

More than just HR management tools

So far we have talked about features in an HRIS that make human resources management easier. But these are far from the only features you should consider when deciding on an HRIS. Recruitment tools are also invaluable to any serious HRIS, and any features that allow you to recruit more talented employees (and retain them) can be extremely valuable, especially in highly competitive areas .

It should make the adoption process more efficient

Different HRIS systems handle the implementation process differently. A good HRIS system should streamline your onboarding process by automatically connecting to the rest of the HR system, including benefits, payroll, and scheduling. You should be able to make an offer, create a benefits package, request a background check, and automatically send offer letters to new hires for electronic signature. This should be possible for full-time employees, part-time employees, contractors and freelancers. Organization charts and company directories make managing your staff easier. HRIS should allow workers to update their own data to ensure they have the most current information.

It should allow for time and scheduling

It's time to ditch the spreadsheet. A good HRIS system should have tools that make scheduling easier. Look for features that let you create and edit shifts, notify employees of new schedules, block appointments to accommodate employees' schedules, monitor employee activity in real time, and manage vacation requests.

It should enable simple and reliable payroll processing

Payroll can be complicated. With a good HRIS system, you can support payroll and automatically sync it with the rest of the HR department. Stay on top of wage garnishments, direct deposits, tip reports, multiple schedules and pay rates, contractor payments, general ledger reports, payroll reports, and more.

Which HRIS is right for you?

As you can see, there are many criteria that make up a good, reliable HRIS. You should think carefully about what goals you are pursuing with such a system and how you can save time (and money) by using it consistently. While it's an important decision, it's not impossible, and these features will make the process a lot easier for you.

In conclusion, with the myriad of features to consider, a comprehensive HRIS like IceHrm can streamline HR processes efficiently. Make the right choice for your organization's success.