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Onboarding Process of an Organization

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You must have gone through the recruitment and interview process and offered an employee to join your company. But what happens next? The integration process is essential to ensure that your new employee gets used to your company and is produced as quickly as possible.

Significant administrative expenses

Each new employee brings with him/her a considerable amount of documents that each employee must both read and sign.

These documents include all legal documents required by the company and may include the following elements:
  • Employment contract
  • I-9
  • W-4
  • Non-disclosure agreement
  • Non-compete clause Agreement
  • Direct deposit form
  • State tax deduction forms
  • Specify the declaration forms for new employees.
  • Name of the beneficiary
  • And maybe even more

It is important to complete all the necessary documents as soon as possible so that the new employee can learn the basics of his or her new position. Welcoming the new employee with a file containing all the necessary documents is a good way to organize this process. Maintaining an HR checklist can also be useful to ensure that all necessary signatures are available.

Employee benefits

It is important to explain the benefits of your new employee, especially when he has to make decisions. Performance documents may also require signatures to be provided by the employee on your behalf. Depending on the benefits your company offers, this declaration may include the following points:

  • Insurance






  • Retirement
  • All other advantages


Wellness plans for employees


Employee handbook

It is also essential that the new employee is introduced to all policies and procedures from the beginning. For example, employees should be informed of the company’s policies on the use of electronic devices, the existence or otherwise of drug testing, the expected dress code, and other such policies and procedures. All this must be understood by the new employee before he or she actually starts working.

An employee guide can be very helpful in explaining your policies and procedures. Employees can consult the manual later if they have any questions. New employees should carefully read the manual and sign it when they have completed it to show that they understand its contents. Explaining the policies and a new employee’s signature that they have read and understood them can also help to protect the company legally.

Meeting with the team

Once all the necessary documents have been signed and the new employee has understood all the procedures and guidelines, it is time to submit them to the company. This includes an on-site visit and an introduction of the new employee to his or her employees and supervisors. It is important that a new employee feels comfortable in their new work environment and knows where to find everything they need to do their job well, from office supplies to answers to questions.

Learn the tricks of the trade

The next step is to train the new employee to do the job well. This can be practical training or coaching of an experienced employee. Regardless of the training, the employee must have a clear idea of what it means, how long it will take and what is expected of him or her so that he or she has an idea of how the first few weeks in your company will go.

It may take some time for a new employee to update and be as productive as your experienced employees. However, this does not mean that a new employee cannot be productive on the first day. Providing simple work-related tasks for a new employee can do a lot to make him feel productive and valued members of your team faster.

Are you looking for an HRIS to help manage your onboarding process? We can suggest you IceHrm which is the software that best fits your needs.


IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM functions are designed for different HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.

Key Features of IceHrm

  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Time & Attendance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Payroll Management
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

In case you want to learn more about how you can use the IceHrm software for your HR responsibilities, you can easily sign up for a free trial here.

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