Human Resources Information System
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An HRIS, also known as the Human Resources Information System or Human Resources Management System (HRMS), is essentially an interface between human resources and information technology using HR software. In this way, HR activities and processes can be handled electronically.
In other words, an HRIS can be seen as a means to perform a range of activities through software for large and small enterprises, including those related to human resources, accounting, management, and payroll. An HRIS enables a company to better plan, manage and control its costs without having to spend too many resources.
In most cases, an HRIS will also increase the effectiveness of personnel decisions. The decisions made should also improve the quality and thus increase the productivity of employees and managers and become more efficient.
HRIS System Solutions
A number of solutions are available to a company that uses an HRIS. Some of them are solutions for training, payroll, HR, compliance, and recruitment. The majority of high-quality HRIS systems include flexible designs with databases integrated with a variety of available functions. Ideally, they also include the ability to create reports and analyze information quickly and accurately to facilitate employee management.
The efficiency benefits of HRIS systems allow HR administrators to take many hours of their day back instead of devoting them to the non-strategic, day-to-day tasks required for HR administrative management.
Similarly, HRIS allows employees to share information easily and without paper by providing a single location for announcements, external web links, and corporate policies. This location is designed to be centralized and easily accessible from anywhere in the company, which also reduces redundancy within the company.
For example, if employees want to perform frequently recurring tasks such as vacation requests or electronic pay slips and changes to W-4 forms, these procedures can be automated and performed without supervision or human intervention. This results in less paperwork and approvals, once approved, can be delivered more efficiently and in less time.
HR and billing factors
When a company invests in an affordable HRIS, it suddenly becomes able to manage its employees by looking at two of the most important elements: Human Resource and payroll. In addition to these software solutions, companies also invest in HRIS modules that help them take full advantage of the productivity of their employees, including the diverse experience, talents, and skills of all employees in the organization.
Popular modules of the HRIS
A number of popular modules are available, including recruitment modules such as resume and candidate management, attendance, email notifications, employee self-service, organizational chart, benefits management, succession planning, quick reports, and employee training follow-up.
HRIS Summary
Finally, it is important to choose the right HRIS. A company that takes the time to invest in an HRIS that meets its goals, objectives, mission, and values is a company that invests in its future and success. It is necessary to adapt each HRIS to the individual needs of a company so that the system remains flexible and relevant throughout the life of the company. You can find more information on HRIS resources in our extensive HRIS database.
Popular HRIS’s
Below are 5 of the most popular HRM software solutions on the market and discussed their key functionalities. So it will be quicker for you to pinpoint which ones will be able to address your HR concerns.
- Recruiterbox
Recrtuiterbox is an HR solution specially designed for recruitment processes. The Recruiterbox tracking system is the easiest way to receive and manage your company’s job applications. It is more efficient than email and easier than any other recruitment software. It is one of the best open source recruitment management software. This allows you to structure your recruitment process and broaden your employee base according to your business objectives.
In this way, Recruiterbox offers a complete system that allows you to find the best candidates, ensure employee productivity and establish clear performance indicators to help you measure employee performance. Although this platform offers unique tools for recruiting staff and monitoring performance, it does not include special functions such as payroll and time management. If you have a problem with this, you can integrate it with other HR applications and collaboration systems.
The reason why do you need the Recruiterbox is because you can have, Simple resume management, attracting candidates from different sources, managing a career website, working with the recruitment team and reporting on recruitment efforts and all with a single solution. Recruiterbox is committed to helping companies automate the recruitment process, from posting vacancy notices to selecting the ideal candidate.
Recruiterbox is an intuitive and customizable candidate tracking system that solves recruitment problems with many innovative features such as;
Manage each resume: Updates arrive at the Recruiterbox and are divided into sequentially formatted candidate profiles,
In collaboration with the recruitment team: hiring managers and interviewers never need to create a Recruiterbox account. They can provide feedback to candidates and receive interview requests directly by email and calendar,
Reproducing the recruitment processes: Configure the exact steps in the Recruiterbox recruitment process for your company. Simplify the recruitment process without changing what works.
Measure the success of recruitment: Create reports that help you identify bottlenecks in the recruitment process so your company can hire staff more quickly and efficiently.
- Reviewsnap
Reviewsnap is a personnel management solution focused on monitoring the performance of employees. Reviewsnap is a cloud-based performance management system. Suitable for companies of all sizes. It is integrated with talent management tools for employee appraisal, compensation and learning management. It also includes an employee training module that provides performance planning tools to help you advance your employees’ careers. Reviewsnap combines performance reviews, multi-rater 360-degree feedback, succession planning that help you build your organization’s hierarchy, notes, reporting and much more to provide you with a complete, Web-based performance management solution. It also provides users with robust reporting tools that can generate real-time graphical data, customized reports, and individual performance analysis. However, one of the drawbacks of this platform is that it is unable to prepare payroll and manage recruitment processes and can only be integrated with ADP products.
- Clear Company
Clear Company is a software solution that supports HR professionals in the organization of recruitment and management processes. This software automates and tracks your employee onboarding process with easy deadlines and reminders for both new hires and your internal team. It offers a modular system that includes solutions for candidate tracking, paperless boarding and performance management. Thanks to the confidence of small and medium-sized businesses around the world, this platform is equipped with the right tools to help you align your team’s goals and mobilize your employees.
In addition, unlike most employee performance management tools, ClearCompany’s functionality includes compliance and people management. To further optimize these HR processes, it also includes advanced background checks, integration of electronic verification, I-9 management tools and WOTC management features. Finally, ClearCompany has an open API that enables easy integration with some of the most popular payroll and HRIS solutions on the market.
- Workday
Workday is a popular business-class SaaS system that manages global companies. This program offers payroll, financial and human resources management solutions designed for today’s businesses. It is based on cloud computing technologies and is a good alternative to traditional ERP. More than 280 companies, including Fortune 50 giants, use this application for their processes.
Workday is a simple and intuitive application that is easy to use even for ordinary people who do not have computer skills. It combines human and financial resources to provide you with real-time visibility, global visibility, and predictive analytics. Only one version of the system is available to all users. The company ensures that there are no annoying updates and always offers the latest version to users. Data security is also ensured since the manufacturer uses the latest security measures to protect your data and systems. Workday HRM software optimizes workflows for the selection, recruitment, development, and retention of the most valuable resources.
- IceHrm
IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as leave management, time management, Recruitment management and handling employee information.
Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM functions are designed for different HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.
In case you want to learn more about how you can use the IceHrm software for your HR responsibilities, you can easily sign up for a free trial here.
