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Advantages or Benefits of the Human Resources Information System (HRIS)

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HRIS software is a type of software that enables companies to manage many HR functions electronically. “HRIS” stands for Human Resources Information System and this is exactly the software that forms the core, a platform that collects and stores information about employees or Human Resources within a company.

In addition to passive information capture and storage, HRIS software has evolved to facilitate many HR activities such as time tracking, succession planning, and recruitment. Among other things, this can improve efficiency and save working time.

Advantages :

A well developed HRIS offers the following advantages:

1. reduce the cost of data stored in the HR department.
2. faster data extraction and processing.
3. reduce duplication of effort, resulting in reduced costs.
4. the availability of accurate and up-to-date human resources data.
5. better analysis leading to more effective decision-making.
6. more meaningful career planning and advice at all levels.
7. improving the quality of reports.
8. a better ability to react to environmental changes.
9. more transparency in the system.

Personnel administration:

It includes an employee’s personal data. This may include name, address, date of birth, marital status and date of entry into the organization. It also contains the name and address of the company’s next-of-kin. This information describes the employee.

Salary management:

One of the functions of the HRIS is to provide a report with information such as current salary, benefits, last salary increase, and proposed future increase.

Leave or absence increment:

HRIS is also used to monitor employee absences. To do this, you maintain a left history for each employee. Each employee can be issued an identity card that records the token number of each employee. The entry and exit of the employee from the organization must be noted on the identity card.

Inventory of skills:

The recording of employee skills and the tracking of a qualification database is another application of HRIS. Such a competency order identifies employees who have the necessary skills to occupy certain positions or jobs in a company.

Medical history:

HRIS is also used for the management of occupational health data required for occupational safety, accident monitoring, etc.

Performance evaluation:

To get a complete overview of an employee, HRIS manages performance assessment data such as due date of assessment, promotion potential, scores for each performance criterion and the like. Textual information can be combined with factual data from HRIS, and the combination of information can be used for training and affect employee mobility in terms of transfer and promotion.

Workforce planning:

HRIS is also used for workforce planning. It stores information about organizational requirements in the form of positions. HRIS links employees to the required positions in the enterprise. It is also used to identify job vacancies and to determine the corresponding employees. HRIS can also help to identify a logical progress path and the steps for employee development.


Recruitment is the most important function of HRM. HRIS greatly simplifies the recruitment process by capturing details of recruitment activities. This can include, for example, the costs and type of recruitment, as well as the time required to fill positions at the appropriate level.

Career Planning:

By providing the necessary information, such as which employees are assigned to which positions, HRIS facilitates the professional development of employees. In other words, HRIS helps with succession planning. This reduces the risk of misconduct or omission in the calculation of each employee’s pay.

Collective bargaining:

HRIS via a computer terminal can provide the up-to-date, relevant and necessary information, facts and figures to facilitate collective bargaining. He may refer to collective bargaining as “what if” rather than “feelings and fictions”. Similarly, HRIS can also help to maintain better human relations within the organization.

Looking for an automated Human Management system, we suggest you IceHrm which is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

Key Features of IceHrm

  • Payroll Management
  • Time & Attendance Management
  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM software tools are designed for specific HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.

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