Top 7 Advantages Of A Leave Management System

How a vacation management system creates value

Considering the role employee absence plays in managing burnout and achieving a healthy work-life balance, it makes sense to implement an absence management system that manages employee absences with complete transparency and accuracy.

Not being able to effectively track employee absences will not only mess up your business operations, but it will also negatively impact your company's bottom line. According to the CDC Foundation, lost productivity due to absenteeism costs employers $225.8 billion each year, or $1,685 per employee.

HR managers who have struggled with manually recording employee vacation balances and credits know the importance of automated solutions. By adopting modern software to manage employee absences instead of outdated paper or spreadsheet-based systems, you can reap the following benefits:

1. Eliminate manual, paper-based processes

Vacation management software automates the core functions of absence management and offers more functionality than you can achieve with spreadsheets and outdated time tracking systems. Managers, employees and HR have access to a central portal for all time and attendance activities. Since absence requests and reports are done in the cloud, you can say goodbye to manually recording absences for good.

2. Real-time vacation monitoring

With a vacation management system, you have complete access to all your employees' vacation data, including accrued credits, vacation balances and information about special cases, such as: when employees take out a loan for future credit.

Additionally, real-time access to employee vacation data allows you to see who is nearing their vacation limit and who has not yet taken vacation and may need encouragement to take vacation. And since you know exactly which employees will need to take vacation in the future, you can take steps to organize shift coverage and temporary replacements.

3. Compliance with statutory and collectively agreed vacation regulations

When managing your staff, you need to keep an eye on both applicable vacation laws and collective bargaining agreement obligations. A vacation management system allows you to manage vacation for all employees, whether they are hourly, salaried, unionized, covered by a collective bargaining agreement, or working in multiple locations.

4. Compare vacation requests with company policies

With a robust leave management system like IceHrm's leave module, you no longer need to manually track carryover rules and leave exception policies. Instead, you can embed your vacation policy requirements into the software. This means managers don't have to worry about approving requests that don't comply with guidelines, and you don't have to worry about whether accruals were made correctly.

5. Automated notifications for more efficient vacation management

Customizable notifications let you know when employees submit time off requests, when requests are approved, and when employees are nearing time limits. You can also configure the software to remind managers when a pending application requires their attention. Instead of requests slipping through the cracks or going unanswered for too long, you can resolve requests and act quickly when there are exceptions that require immediate attention.

6. Improved performance of workforce management systems

By seamlessly integrating with an existing payroll, inventory management or HR management system, you can ensure that your employees' vacation data is synchronized with other important areas of HR management. For example, you no longer have to perform manual calculations for payroll, but can automatically incorporate vacation data into your payroll system so you receive more accurate payroll every pay period.

7. Improved communication between managers and employees

When employees have an easy-to-use portal to request time off and view their account balance, they no longer have to worry about locating their manager to request time off. Additionally, managers can manage future scheduled vacation requests stress-free with vacation request tools and the ability to put requests on standby. Managers also have access to historical data about their team's absences, so they can easily see who is taking vacation and who is not. Using this data, managers can speak individually with their employees about using the free time available to them and avoiding burnout.

Easily manage employee absences

Keeping track of employee absences, accruals, and vacation balances eliminates the need for manual calculations or a variety of spreadsheets. Instead, today's leave management technology automates core functions and gives you more data so you know who is working, who isn't, and where you need replacements.

Experience a new level of leave tracking with Icehrm. Boost overall team productivity and explore the power of stress-free time-off management. Uncover the potential of efficient leave management starting today!