Features of an effective HRIS

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Choosing the right Human Resources Information System (HRIS) is not a spontaneous decision. At first glance, all HRIS are similar. They all use cloud computing, mobility, and other elements to create a global solution that meets the ever-changing needs of HR management.

Those who have kept an eye on the development of HR solutions may have noticed that these all-in-one HR information systems, HCM and HRMS software are just a set of elements that were once sold as stand-alone products. HRIS management systems are also called human resources management systems.

What is the Human Resources Information System (HRIS)?

The Human Resources Information System (HRIS) manages the guidelines, processes, and human resources of an enterprise. Its powerful set of functions addresses the diverse and complex facets of HR processes. Each HRIS has a number of “essential features” that cover other important processes and services. Most of them are simply marketing tactics. It is therefore essential to be careful when choosing an HRIS.

9 Essential functions of a human resources information system

To find an easy-to-use HRIS software that meets your business needs, look for a product with these five key features:

1. centralized database

With an automated database that collects, stores and displays up-to-date and consistent information on an organization’s people, policies and procedures, HR managers can finally access spreadsheets and paper files.

All confidential information is stored in a central cloud HRIS software:

Promote data integrity
Reduced process and data redundancy
Improve productivity
Increase the effectiveness of HR employees and
reduce costs

A centralized database, seamlessly integrated with other HR modules, will not only facilitate virtualization but will also provide excellent accessibility for all end users. Any update or modification of the master database will have an immediate impact on all modules, saving HR managers a lot of time and effort to manually synchronize and duplicate all records.

2. Payroll

Many SMEs already use an independent system to manage their payroll processes. And nobody is eager to switch to an HRIS. In addition, it is questionable whether the accounting module of an HRIS is sufficiently efficient to treat the entire range of services as a separate accounting system.

However, a personnel information system or HRIS software can manage the payroll process from start to finish with its various functions:

Automate the payment process
Automatic calculation of taxes
Ensuring compliance with the law
Send automatic reminders
Enhancement of self-service options for employees

In addition, an HRIS can be seamlessly integrated into the accounting module and the presence management system. This eliminates manual reconciliation, reducing the risk of manual errors and the associated legal and financial compliance issues.

3. Employee self-service

SMEs often have difficulty maintaining up-to-date data on their employees. Employee self-service (ESS) is an effective way to address this issue. By giving employees access to access and manage their personal information (profile, leave, benefits or pay), the time HR employees spend on day-to-day office work can be reduced.

By offering a self-service option to their employees’ organizations:

Empowering employees
Reduce the amount of office work.
Reduce administration time
Improved employee engagement
Reduction of administrative effort in the personnel department

Employees do not have to engage in a mail chase to access their vacation credit or pay. With a self-service portal, every HR process, from employee integration to reporting, becomes more efficient. With multi-channel access to HRIS, employees can view, modify and retrieve all work-related information directly from their mobile phone.

4. Time and absence management

The manual administration of timesheets, schedules and attendance recording of employees requires an enormous amount of personnel work. Tracking e-mails with vacation requests and tracking employee absences while outlining a workload change management schedule is a major challenge. In addition, exporting all attendance data to the accounting system is time-consuming and tedious.

HRIS solves the problems associated with vacation and time management through a comprehensive set of features such as :

Automatic recording and transmission of time sheet entries
personnel deployment planning
Tracking and managing holidays
Detailed analysis and detailed analysis
Integration with payroll accounting, bookkeeping, etc.

If handled improperly, attendance time sheets and leave requests can cause a lot of trouble. Poor management of leave requests can affect the quality of life in the company and reduce employee satisfaction. For example, optimizing the time sheet and the vacation process with HRIS helps to control manual errors and avoid potential catastrophes.

5. Talent management

Employees are the most valuable resources of any company. However, the talent management process the recruitment, retention, development, and retention of employees is a complex process. In addition, staff turnover costs are high. An HRIS with a proprietary talent management system will help the company take better care of its employees.

6. Recruitment

This function provides a complete candidate tracking system with a reporting engine to analyze recruitment trends and patterns. It can also be seamlessly integrated with employment portals, internal websites and recruitment services to reduce hiring chaos.

7. Employee integration

With an Employee Self-Service Portal connected to a cloud database, the necessary paperwork is removed from the integration equation. Employees can complete the integration process in 15 minutes with scanned documents, automated workflow, a pre-defined checklist, and easy-to-use digital forms.

8. Training

A training module can enable companies to offer their employees a mixed training experience to improve engagement, job satisfaction, and retention. They can also plan, monitor and measure the impact of their training program to ensure its effectiveness.

9. Succession Planning

This special module allows companies to map the talent pipeline and rankings. Once key positions are identified, it is easy to create specific development plans for each employee.

Looking for an automated Human Management system, we suggest you IceHrmwhich is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

Key Features of IceHrm

  • Payroll Management
  • Time & Attendance Management
  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM software tools are designed for specific HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.

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