How your HRIS adds value to your business
All companies and their HR managers must determine whether their HRIS is to be used primarily for the following purposes the collection, analysis, interpretation or disclosure of employee information. The type of system chosen should reflect this main objective, which is based on a realistic needs analysis before its introduction. Small businesses with a stable workforce and secure markets do not require complicated data analysis but can benefit from comprehensive and accurate databases for reporting. On the other hand, large companies have competitive and dynamic industry organizations that need strategic HRM. Every company must assess its specific needs and identify the most appropriate information system for its chosen purposes.
Do you see your HRIS as a glorified binder? It is true that you can manage and archive HR documents and employee information in your HR software, which is essential to meet compliance requirements and protect you from legal consequences. But your HRIS has been designed for much more. Human resources software gives a boost to companies that are sinking into the red tape and requirements of an increasingly digital work environment. It also has the ability to transform your staff by promoting morale, productivity, and retention.
Let’s take a look at five HRIS benefits that can revitalize your processes and procedures and help your HR department simultaneously increase business value for your business. Here’s how your HRIS adds value to your business;
Every year, companies spend more than $8 billion on paper management. Employees print and remove it from filing cabinets and spend countless hours finding it. Your HRIS reduces the HR department’s contribution to the ever-increasing pile of paper by allowing employees to complete and store forms online.
By managing forms and other documents in the cloud and storing documents in digital form, HRIS can ensure regulatory compliance, improve management oversight, promote better customer service, and ultimately increase profits.
It is not enough to sign and keep the correct documents. These documents must also be completed on time, submitted to the appropriate authorities or departments, and easily accessible for government audits or other legal matters. Because HRIS helps you classify and retrieve documents more efficiently, you can also streamline the compliance process. Many platforms can also connect to insurance companies and store legal documents in the system, so all your data is stored in one place.
Forget about hiring, training and reviewing employees in an old-fashioned way. Senior managers and business owners can save countless hours by using an HRIS to manage the application and interview process, set and monitor training objectives for new employees and review plans. The system can even be designed to block the hiring, training or termination process if the documents are not properly completed and submitted. You can also send notifications to remind employees of the actions they must take and to inform the Human Resources Administrative Manager if certain conditions are not met.
A well-designed HRIS can proactively monitor compliance with the company’s current policies, while senior management is only required to deal with cases that require personal attention. The system also generates reports to demonstrate compliance, identify irregularities and identify problems that require management intervention.
The quality of your customer service depends on the quality of your employees. Use your HRIS to implement and manage a strategic integration and training process that provides new employees with all the benefits they need to achieve their full potential. Productive and dedicated employees provide better service to your customers and contribute to a positive brand image for your company. Your HRIS can also monitor training activities as new processes or devices are introduced so that your employees are aware of current business processes.
New employees are usually hired to fill vacancies with experienced employees. When an employee resigns or is dismissed, the rest of the staff struggle to replace the employee leaving the company and their own until a new team member can be hired and trained. Ultimately, morale suffers because your employees suddenly have more work but no pay. HRIS helps you hire, hire and train new employees as quickly as possible so that they can effectively perform their new tasks. Through better initial integration and continuous training, you can increase employee productivity, reduce employee turnover and increase efficiency. And that’s good news for your bottom line.
If you’re considering purchasing an HRIS, these five benefits will give you a solid foundation for your business case. But that’s just the beginning. Over time, you’ll see a host of other benefits including reduced sales, better PTO management, increased automation, and easier management of benefits. With fewer forms to fill out and more effective monitoring, site managers can spend more time in the field. Instead of dealing with compliance and people management issues, top management can focus on business development.
And it’s an investment that pays off every time.
IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.
Key Features of IceHrm
Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM software tools are designed for specific HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.