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Best Payroll Software Systems

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Comprehensive and compliant payroll software that allows you to accurately prepare employees’ salaries and distribute payments in different ways is an important foundation for any company that wants to evolve and grow. Poor payroll management undermines employee confidence and creates significant risks that could compromise your best business intentions. If it frees you from banal and repetitive tasks, then it’s better.  If your budget is limited, find one that offers the best features you can afford and start going up from there. But finding the best payroll software could be a headache given the variety of offers available.

In this article, our payroll software experts have taken on the important task of examining the field and evaluating based on features, prices, supplier reliability, and quality of customer support, integration channels, scalability and more. When you go through one or the other of them, you should have a good idea of which one to choose at the end. Consider the needs of your business that are of particular interest to you. You will see that many of these applications often have similar characteristics, but remember that the key argument may lie in some areas that are really important to your business.

QuickBooks Pro

QuickBooks Pro contributes to the simplification and rationalization of the entire wage system. As accounting software with a full range of financial transaction management functions, QuickBooks Pro has been developed to eliminate all causes of delays and processing errors when it comes to paying employees. All its tools are direct, simple and immediate.

Users can choose to run the payroll themselves or have all the necessary transactions performed by QuickBooks experts. The latter is possible because the software can be run without any prior technical knowledge in the field of accounting. Small business owners can do everything themselves. You can try the features first hand by signing up for a free trial version of QuickBooks Pro.

Choosing a complete payroll management service has its advantages, as it completely eliminates payroll management tasks from your hands. If you are a meticulous business owner who wants to know all the specific payroll details, the self-service program is right for you. However, if you need more time for your business, you can opt for a full payroll service.

Users will appreciate QuickBooks Pro tools that improve the entire payroll process. It has an integrated pay distribution tool that significantly speeds up the receipt of payments. One-click bank transfer works in conjunction with real-time tracking of invoice status, allowing users to have an overview of their labor costs. It can also accurately process tax calculations. QuickBooks Pro integrates with third-party applications such as PayPal, Square, and Shopify. The price depends on the number of employees registered for payroll.


OnPay is easy to use and has rich features, making it one of the most popular solutions in its class. The product is designed for small and medium-sized businesses because it has a myriad of highly scalable applications. This cloud-based system has the ability to not only streamline payroll processes but also automate tax reporting and payment procedures. Payroll data such as hours, tips, refunds, and bonuses are easily entered into the system, which can also manage separate processes such as compensation and benefits insurance.

This robust platform is capable of managing an unlimited number of monthly payrolls for W-2 workers and 1099 for contract employees. Depending on the user’s preference, you can choose to pay by cheque or direct deposit. However, in order to benefit from this functionality, users must first request it and pass a risk assessment test. These and other capabilities make OnPay one of the most cost-effective payroll tools on the market.


Gusto is a robust platform that combines payroll software, compliance and performance management. Designed for small businesses in the United States, it helps them easily meet their staffing needs. The application offers robust payroll capabilities, a well-designed user interface, and impressive automation and innovation tools. The vendor also offers a large free trial if you want to try the software’s key features first.

Gusto’s mission is to simplify business processes such as payroll, benefits and human resources for modern businesses. This software is used by more than 40,000 companies in the United States and the company has offices in San Francisco and Denver. You can take advantage of this solution by paying a monthly price of $39 per month plus $6 per user. Features include unlimited billing cycles, W-2 and 1099 at year-end, direct deposit, hiring, and more. There is no need to sign a contract and you can block your account at any time. After your suspension, Gusto will deposit and pay all unpaid payroll taxes and also generate W-2s and year-end 1099s for your employees.

Sage 50Cloud

Sage 50Cloud offers bookkeeping, inventory management, and payroll accounting services for businesses of all sizes. Sage offers a stand-alone payroll application in the United Kingdom. Sage’s complete payroll services are available in the United States. The UK version provides accurate and automated payroll creation and management to ensure full compliance with UK payroll, tax, and pension laws. An optional pension module is available to automate important tasks, saving you time and eliminating the risk of human error.

The Sage 50 Cloud offers practical self-service capabilities for your business and employees. You can invite employees to register for the cloud application and they can then view their pay slips and submit the information they need to track time. Because access is protected by rigorous security measures, you and your employees can be assured that sensitive information falls into the wrong hands.


IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as leave management, time management, Recruitment management and handling employee information.

Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM functions are designed for different HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.

Key Features of IceHrm

  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Time & Attendance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Payroll Management
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

In case you want to learn more about how you can use the IceHrm software for your HR responsibilities, you can easily sign up for a free trial here.

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