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Benefits of HRIS within an Organization

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The Human Resource Information System (HRIS) is software that enables organizations to manage all HR processes and unify employee data in a single system.

There are a number of advantages of HRIS systems, some of which are mentioned in this article:
  1. HRIS system is cost effective It saves you the cost of hiring a person to take care of the physical copies of data and records.
  2. apart from the cost of the employees, it is also really cheap and does not cause a huge hole in your pocket, whether you are a large or small company.
  3. since this data is entered manually by the person with authority, you can be confident that it is correct. It will show exactly what has been entered without error.
  4. in addition, you only need to enter the data once, e.g. a pay slip or a new policy, and it can be applied in several places. Any changes made are also automatically updated wherever the policy has been assigned, without the need to manually change it everywhere.
  5. information retrieval becomes a very fast process, as you only have to enter what you are looking for. The advantage of the HRIS system is that you get all your requests from one source.
  6. it becomes easier to compare and analyze data to create timely reports for each employee. The quality of these reports is also improved with increased accuracy.
  7. The use of HRIS software in enterprises shall include the announcement of changes or additions to policies, notices and other new adaptations.
  8. HRIS can also be used to announce upcoming events or dates to any employee in one place. Employees can also respond with acknowledgements. This saves both the manager and employee time in tracking each e-mail response, confirming your response, etc.
  9. Speaking of tracking: The benefits of HRIS include tracking employee requests for refunds and leave and viewing previous requests along with their status. Employers can easily approve or reject requests based on their vacation balance or the information submitted when requesting a refund.
  10. Another application of HRIS in an organization is the management of performance appraisals. Several review cycles can be created for each individual employee, based on his or her seniority or tenure in the organization. HRIS can be used in the Human Resources Department (HRM) to perform time reviews and appraisals for each employee based on the review cycle assigned to them.
  11. HRIS also provides automatic reminders when something is due, such as a project or deadline for an event or an employee's pending performance review.
  12. HRIS can also store information and company documents that only authorized personnel can access. This means that HRIS is completely secure and confidential information can be stored safely.

In addition to the many benefits, there are several types of HRIS. These services are offered in different forms -- cloud-based/SaaS or on-premise.

Familiarize yourself with the benefits of HRIS in your organization by getting the 45 -day free trial of IceHrm.

IceHrm Opensource

IceHrm Opensource HRM software is the limited features edition which you can install easily on your system and start using. The main benefit of this edition is this is free of charge. If your organization is not a large scale business or if you need to function only the basic HR features in your organization, IceHrm Opensource is the best option. It consists of following modules;

Employee Management

  1. User-friendly interface to manage all information about an employee on a single screen
  2. Search qualifications, skills, and other employee information across the whole company
  3. Ability to terminate employee contract and mechanism for storing details of past employees
  4. Ability to change employee field names as required by the company such as nationality, ethnicity, gender, NIC number, marital status, and more information
  5. A custom field can be added to record specific information of employees

Payroll Module

  1. Generate Payroll Reports for third party payroll applications
  2. Ability to create custom rules to generate company payroll without third party payroll processors
  3. Ability to have different payroll groups so different employee groups get payroll calculated via different rules
  4. Export payroll reports to CSV
  5. Process company payroll
  6. Allow employees to download payslips

Time Management Module

Track time spent by employees on various projects

Attendance Management Module

Monitor attendance of employees

Travel Management Module

Module for managing travel history and documents for employees

IceHrm Cloud

If you are looking for a cloud-based solution this is the best edition for your organization. You can first register for a free trial using the below link for 14 days

Once you register for the free trial, you will be able to experience all the features of IceHrm. After the 14 days trial period you can upgrade your installation to a paid plan if you wish to go ahead with all the features.

If you don’t upgrade it to IceHrm a paid plan, your IceHrm will automatically be downgraded to IceHrm Lite. This edition has only the limited number of features which are included in the IceHrm Opensource.

For IceHrm Cloud the monthly subscription fee is 9 USD for the first 10 employees. You can add more employees at a cost of 2 USD per employee. This cost per employee depends on the number of employees in your organization.

Assume that you have 15 employees in your organization, so the monthly subscription would be 19 USD.

If you have 100 employees in your organization, the cost will be 101.50 USD.

Likewise, you can calculate the monthly subscription amount based on the number of employees using the below link.

IceHrm Cloud includes:

Leave management module

1. Define leave types

2. Manage working days for different countries

3. Manage holidays for different countries

4. Leave rules: adjusting allowed leave amounts and other conditions of leave types for individual or group of employees

5. One level for leave approval (employee requests the leave and supervisor approves it)

6. Leave notes

7. Leave carry forward support

8. Leave accrue support

9. Leave groups: the ability to apply leave rules to custom groups of employees

10. Leave request cancellation

11. Ability to define percentages and availability periods for leave carry forwarding

12. Enable/Disable proportioning leaves based on the joined date

13. Limit availability of certain leave types to groups of employees

14. Defining custom colors for leaves to be shown on leave calendar

Performance Reviews module

Conduct performance reviews for employees with 360° Feedbacks

Audit Trail

Audit log module will enable administrators to track each and every action of your employees

Performance Charts

Charts for monitoring attendance hours and comparing attendance with timesheets

Training Module

Module for managing courses, training sessions and employee attendance to training sessions

Expense Management Module

Module for managing employee expenses and expense claim approvals

Recruitment Management Module

Post jobs, store CVs, schedule interviews and more

HR Form Filling

1. Create Custom HR Forms

2. Send HR Forms to employee


IceHrmPro is a feature rich edition of IceHrm open-source. Basically IceHrmPro includes all the features provided in IceHrm cloud hosted installations. Also IceHrmPro is partially open-source where we provide you with access to the source code that runs on your server. IceHrmPro can be purchased via

IceHrmPro is ideal for organizations ranging from 50 to 20,000 employees in size. If needed our operations team always ready to provide you support to make sure the application performs well regardless of the number of users. As long as you have an active licence we will provide you with new releases and all the security patches.

How to test IceHrmPro before purchase?

Most of our customers request a trial version of IceHrmPro. We actually do not support a trial version for IceHrmPro. What you can simply do is, you can register for an IceHrm Cloud installation, if this works fine for you which means IceHrmPro definitely will support your system. IceHrm Cloud also has the same features as IceHrmPro so you can use it for trial purposes. After the trial if you decide to continue with IceHrmPro we can transfer all your data from IceHrm cloud to IceHrmPro.

Why do we offer partially open-source?

This is because we want to protect some propitiatory code in IceHrm while providing the customers the ability to check the source code to be confident about the application which manages their employee data.

It’s because protecting employee data is crucial for an organisation. Because of that, with partially open-source IceHrmPro we make backend source code (all the code that runs on your server fully open source).

What we do not make open source, is the frontend code which executes on the users' browser. The client-side JavaScript is basically obfuscated.

Main reason to offer you the partial source code is the affordability of the software. With the full source code, IceHrmPro costs a bit too much and it’s not that affordable for organisations with a higher number of employees such as factories. With partially open-source IceHrmPro we are bringing the starting price of IceHrmPro to an affordable amount.

Find out the IceHrmPro prices here.

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