Possible HR solutions for Small and Medium-size businesses

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Running a business is difficult enough without having to deal with people’s problems. In addition to recruiting the best team possible, developing a strong corporate culture, solving problems, tracking payroll and related taxes and general human resources management, HR can represent a huge amount of work for companies of all sizes.

Although this can be a difficult task, it is not possible to ignore this part of your business. To stay up to date this year and focus on the part of the business you love, these are the best solutions that can streamline and improve the HR work for your company.

Despite tighter budgets and limited IT resources, small businesses need to centralize their workflows and work efficiently, especially in HR. In this article, we will examine some of the best HR software for small businesses, modern and cloud-based systems with advanced features at an affordable price. If you are ready to receive customized HR software recommendations for your business, click here.

To implement such a system, the budget will be an issue. Despite tighter budgets and limited IT resources, small businesses need to centralize their workflows and work efficiently, especially in HR. In this article, we will examine some of the best HR software for small businesses, modern and cloud-based systems with advanced features at an affordable price. If you are ready to receive customized HRM software recommendations for your business, click on the banner below to start.

Sensitive points for small businesses

As part of a special expert group, the Society for Human Resource Management, SHRM members in 2016 identified some of the greatest challenges facing human resources departments today: increased competition for talent, new technological developments, a growing sense of insecurity, demographic change, and the economy were at the top of the list.

Companies of all sizes are affected by the need for better hiring and talent management practices, and the software industry itself has evolved to meet these needs. At the industry level, things are improving. But small businesses still face a number of more differentiated challenges:

No dedicated HR staff

Many small businesses assign HR responsibility to either a cross-functional manager or a single internal HR executive. In both scenarios, only one person is responsible for payroll and benefits, time tracking, complaints and disciplinary actions, hiring, promotions, etc.

Maintain records and comply with regulatory requirements

HR regulations are constantly evolving. Small businesses must adapt the label of cases to health care reform, tax laws and labor law. With only one binder and the Sunday newspaper, this will certainly lead to errors, processing delays and, in the worst case, fines.

Employee turnover

Employees are actively looking for a new job or at least open to a new job. In the absence of a strategy to invest in talent and create an attractive work culture, small businesses lose good employees to competitors who offer higher wages and better performance.

Differences in returns

In small teams, it quickly becomes clear that some employees are not doing their part. But how can you achieve continuous improvement without a formal performance management or training system?

Important functions of the software

The Human Resources Information System (HRIS) manages the guidelines, processes, and human resources of an enterprise. Its powerful set of functions addresses the diverse and complex facets of HR processes. Each HRIS has a number of “essential features” that cover other important processes and services. Most of them are simply marketing tactics. It is therefore essential to be careful when choosing an HRIS.

The right HR software can help small businesses solve the above problems by automating administrative tasks, maintaining records and complying with regulations, and providing HR coordinators with tools to find and retain the best talent. In today’s market, most solutions are evolving towards mobile access, multi-channel talent management, internal collaboration models and self-service access.

9 Essential functions of a human resources information system

To find an easy-to-use HRIS software that meets your business needs, look for a product with these five key features:

1. centralized database

With an automated database that collects, stores and displays up-to-date and consistent information on an organization’s people, policies and procedures, HR managers can finally access spreadsheets and paper files.

All confidential information is stored in a central cloud HRIS software:

Promote data integrity
Reduced process and data redundancy
Improve productivity
Increase the effectiveness of HR employees and
reduce costs

A centralized database, seamlessly integrated with other HR modules, will not only facilitate virtualization but will also provide excellent accessibility for all end users. Any update or modification of the master database will have an immediate impact on all modules, saving HR managers a lot of time and effort to manually synchronize and duplicate all records.

2. Payroll

Many SMEs already use an independent system to manage their payroll processes. And nobody is eager to switch to an HRIS. In addition, it is questionable whether the accounting module of an HRIS is sufficiently efficient to treat the entire range of services as a separate accounting system.

However, a personnel information system or HRIS software can manage the payroll process from start to finish with its various functions:

Automate the payment process
Automatic calculation of taxes
Ensuring compliance with the law
Send automatic reminders
Enhancement of self-service options for employees

In addition, an HRIS can be seamlessly integrated into the accounting module and the presence management system. This eliminates manual reconciliation, reducing the risk of manual errors and the associated legal and financial compliance issues.

3. Employee self-service

SMEs often have difficulty maintaining up-to-date data on their employees. Employee self-service (ESS) is an effective way to address this issue. By giving employees access to access and manage their personal information (profile, leave, benefits or pay), the time HR employees spend on day-to-day office work can be reduced.

By offering a self-service option to their employees’ organizations:

Empowering employees
Reduce the amount of office work.
Reduce administration time
Improved employee engagement
Reduction of administrative effort in the personnel department

Employees do not have to engage in a mail chase to access their vacation credit or pay. With a self-service portal, every HR process, from employee integration to reporting, becomes more efficient. With multi-channel access to HRIS, employees can view, modify and retrieve all work-related information directly from their mobile phone.

4. Time and absence management

The manual administration of timesheets, schedules and attendance recording of employees requires an enormous amount of personnel work. Tracking e-mails with vacation requests and tracking employee absences while outlining a workload change management schedule is a major challenge. In addition, exporting all attendance data to the accounting system is time-consuming and tedious.

HRIS solves the problems associated with vacation and time management through a comprehensive set of features such as :

Automatic recording and transmission of timesheet entries
personnel deployment planning
Tracking and managing holidays
Detailed analysis and detailed analysis
Integration with payroll accounting, bookkeeping, etc.

If handled improperly, timesheets and vacation requests can cause a lot of trouble. Poor management of leave requests can affect the quality of life in the company and reduce employee satisfaction. For example, optimizing the timesheet and the vacation process with HRIS helps to control manual errors and avoid potential catastrophes.

5. Talent management

Employees are the most valuable resources of any company. However, the talent management process the recruitment, retention, development, and retention of employees is a complex process. In addition, staff turnover costs are high. An HRIS with a proprietary talent management system will help the company take better care of its employees.

6. Recruitment

This function provides a complete candidate tracking system with a reporting engine to analyze recruitment trends and patterns. It can also be seamlessly integrated with employment portals, internal websites and recruitment services to reduce hiring chaos.

7. Employee integration

With an Employee Self-Service Portal connected to a cloud database, the necessary paperwork is removed from the integration equation. Employees can complete the integration process in 15 minutes with scanned documents, automated workflow, a pre-defined checklist, and easy-to-use digital forms.

8. Training

A training module can enable companies to offer their employees a mixed training experience to improve engagement, job satisfaction, and retention. They can also plan, monitor and measure the impact of their training program to ensure its effectiveness.

9. Succession Planning

This special module allows companies to map the talent pipeline and rankings. Once key positions are identified, it is easy to create specific development plans for each employee.

5 best solutions for small businesses

  1. IceHrm

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

Key Features of IceHrm

  • Payroll Management
  • Time & Attendance Management
  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM software tools are designed for specific HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.

2. TribePad

TribePad is an Award-winning recruitment software with features such as candidate tracking system, video interview, integration, job boards, and contractor management. It helps reduce recruitment costs and time to hire and quickly find the best candidates. This integration software helps you effectively manage the employee integration process so that you can view finished policies and documents and the new employee feels integrated. Job boards are customizable and optimized for search engines and mobile phones. Subcontractor management makes it easier to manage freelancers and subcontractors, so you can see employee availability at a glance, create timesheets, and check policy execution.

TribePad is a modern, truly international candidate tracking system with enterprise-level functionality. It helps multiple companies and organizations around the world improve their hiring strategy and engagement, capture positive trends by researching their talent pools, and organize the employment process according to their current workflows. The same system can be used to analyze opportunities and threats and is based on an open API infrastructure that allows developers to connect to third-party advertising applications. Pricing is per budget, meaning each user receives a package tailored to their needs. Please note that TribePad is also OFCCP compliant and meets the highest security standards to protect your information and the personal information of your candidates and employees.

Key Features of TribePad

· Candidate Management

· Job Requisition and Posting

· Background Screening

· Interview Management

· Onboarding

3. PeopleSoft

If you are looking for a truly experienced and reputable human resources provider, Oracle PeopleSoft is the perfect place for you. The HR platform is one of the first in the industry and has been continuously improved over the years to meet all the needs and requirements of its customers. Therefore, it has become a global HCM system with a set of valuable features that increase productivity, optimize business efficiency and reduce operating costs. In addition to core competencies in human resource management, monitoring, and service delivery, PeopleSoft offers a unique solution for the planning and implementation of human resource programs and surveys, as well as for the realization of ready-to-use overtime, legal and regulatory deadlines and labor standards. You can model, test, and implement new or updated work and time policy rules by integrating Oracle Policy Automation.

Key Features of PeopleSoft

· CRM & Sales Reports

· Email Marketing / SMS Marketing

· Marketing Automation

· Project Management

· Opportunity Management

· Call Center Management

· Team Management

· Quotes Management

· Case Management

4. OrangeHRM

OrangeHRM software is a robust and scalable system with configurable workflows, customized reports, advanced rule-based engines and excellent customer support. This means that the shared infrastructure functions as a utility, so you can only pay for what you need, and the clouds are very secure and your data is safe. OrangeHRM is one of the few compact HR suites with basic HCM functionality available for free. To help beginners and small HR teams, Orange requires no downloading, configuration or maintenance effort and allows you to manage your operations from mobile devices. What is really interesting about OrangeHRM is that it invites you to literally customize everything, including the language, and the ability to develop your own modules in collaboration with experts. You can also contact the team for implementation, configuration and training assistance, and purchase technical support at any time, even as an open-source user. For business users, OrangeHRM updates the central human resources management suite with payroll features and benefits, all carefully presented in flexible packages and quoted prices.

Key Features of OrangeHRM

· Employee Self Service Management

· HR & Payroll

· Performance Management

· Time & Attendance Management

· Mobile App

· Workflow Management

· MIS Reports

· On-Boarding

· Appraisal Management

· Email Integration

· Expense Management

· Payroll Management

· Reimbursement Management

· Training Management

· Leave Management

· Dashboard

· Reporting

· Salary Information & History

· Talent Management

5. Cezanne HR

Cezanne is a British provider of recruitment software for professional users and growing international teams. Their customizable and cost-effective approach to HR management is designed to keep you in control, allowing you to add an unlimited number of users, offices or countries, enter your own rules and approval paths in multiple ways, and integrate any number of work schedules, absence types and HR portals. International teams, in particular, will benefit from a modular structure that allows them to select the necessary functions, as well as a wide range of specialist translations and global functions. Finally, Cezanne HR relies on an independent cloud-based SaaS HR platform to ensure the security of your data.

Key features of Cezanne HR

· Email Integration

· Expense Management

· Payroll Management

· Project Management

· Reimbursement Management

· Time & Attendance Management

· Leave Management

· Workflow Management

· People Management

· Document Management

· Employee Self Service Management

· HR & Payroll

· Performance Management

· Recruitment Management

· Statutory Compliance

· Employee Database

· Application Security

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