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HRIS mobile app

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The current workforce is not tied to a desk. Whether they work from a distance or travel around the world, employees are constantly on the move, making it harder than ever for HR to keep in touch. Fortunately, they already have one of the best tools for reaching their employees in their pockets.

Today, 77% of Americans own a smartphone and spend more than three hours a day on it. If you want to reach your employees, use something they already use by investing in a mobile HR application. The mobile app allows employees to stay connected to your company's information flow, communicate with colleagues, submit vacation requests and view payroll statements on demand.

Smartphone policy

According to the Pew Research Center, nearly two-thirds of Americans own a smartphone and at least 19% rely on their smartphone for any type of Internet access. Despite these impressive numbers, many workplaces still need to introduce mobile app, and some have even banned the use of smartphones while in the field.

Instead of fighting the current, it makes much more sense to adapt to the changing culture and simply implement certain rules where necessary. Implementing an HR software solution with a mobile app can increase user acceptance and help to adapt HRIS to the habits that are already part of the employees' daily lives. However, there are several challenges that need to be taken into account when integrating the use of smartphones into the daily work routine.

Self-service for mobile employees is gradually becoming the norm in all sectors, from engineering to manufacturing to hotels and restaurants. As the proportion of millennium workers in the workforce increases, it is expected that some degree or type of self-service will be made available in most companies, either during the hiring and entry process or as part of daily work. While mobile self-service has many advantages, there are also challenges that should not be overlooked when introducing this functionality into the labor market.

Separation of working and rest periods

In a perfect world, employees work and are paid for every second they are on duty and don't work or aren't paid when they are not on duty. However, with the introduction of smartphones in the workplace, employees can take a few minutes to check their personal messages when they are at work and they can answer one or two emails when they are not at work. Clear rules must be established for these situations to avoid work trials and other dilemmas.

Smartphone dependency and productivity

Many people are affected by their dependence on smartphones, and those affected can experience sleep disorders and anxiety by checking smartphones for social media, alarms, games and work. Productivity and quality of work can suffer from the usual obsession to check the smartphone every few minutes. This is a tricky problem to solve, but the introduction of certain hours of smartphone downtime in the workplace has proven to increase productivity during these hours for some companies.

Clarifying and communicating smartphone policies

When integrating smartphones into the workplace culture, it is important to clarify and communicate precisely which uses of smartphones are permitted and which are not. Enabling employees to access HRIS via their smartphone can help to promote a new level of engagement. It is therefore important to remember both the benefits and the challenges when implementing policies. It can also be useful to work with the HRM software provider to develop an effective smartphone policy for the workplace.

When developing guidelines for smartphones in the workplace, you can consider rules such as;

-          All phones must be turned off or silenced during the meeting

-          Allow only specific uses of the phone during working hours

-          Limit use to a certain number of minutes per hour

-          Prohibit the use of still or video cameras

-          Prohibition of unacceptable languages and images in communication

The ability to easily view pay slips is not the only advantage of a mobile HR app.

Here are four reasons why your team should invest in a mobile HR application

1. Access from the road

The work can be done anytime and anywhere. With a mobile app, employees have instant access to all the information they need to do their job, even when they are not in the office.

If an employee is uncomfortable and needs to familiarize themselves with your sick leave policy, they can read your manual without leaving their bed. If someone finds an incredible flight offer on the weekend, they can apply for a vacation directly from their couch. Whether it's searching for a colleague's contact information or updating company news, employees can always have the convenience and power of your HRIS in their pocket.

2. Intuitive design

When you hear "HRIS" or "HCM", you probably think of a nice design. But whether you're ordering a delivery or sending a message to your friends, today's smartphone users are used to practical, easy-to-use applications. Why should your company's HR platform be different? Today's leading HR applications have lost that reputation. It's designed so that employees can find the answers they need with just a few clicks. Its flow of information about the company is similar to what users are used to in social media, and its payroll functionality helps simplify such complex things as tax deductions and deductions.

3. Information security

You don't want sensitive company or employee information to fall into the wrong hands. Fortunately, your HR platform can be as secure on a mobile phone as it is on a traditional desktop. In addition to the other precautions your company takes (such as using dual authentication or single sign-on software), the mobile application can be secured with touch or facial identification, so your information is protected from prying eyes. In addition, employees must verify their identity a second time before they can view their pay.

4. Employee self-service

A mobile HR application allows your employees to answer their own questions. Instead of bothering you with daily queries, employees can use their smartphone to view and request their home address and bank details directly, as well as to consult company resources. Implementing a mobile HR management application reduces the number of questions employees are asked, saving you time and allowing you to focus on more strategic initiatives.

Today, the world revolves around mobility - and to remain relevant, HR needs to keep up. Deploying a mobile HR application for your organization allows employees to access all the information they need, wherever they are. But mobility isn't the only trend HR needs to stay ahead of. From Artificial Intelligence to the Chain of Command, our report on the future of HR technologies outlines all the emerging technologies that HR professionals need to be aware of before the New Year.

5. Employee and management empowerment

When self-service options are easily accessible on the mobile devices of all employees and managers, it brings a whole new level of empowerment to the workforce. This can help "flatten" the organizational structure by giving each employee and manager the ability to make suggestions and exercise greater control over their own information. Managers have the ability to approve requests immediately, saving time and streamlining approval processes.

6. Potential bottlenecks with requests

Because the mobile HRIS gives every employee a voice, the flood of requests and suggestions can be overwhelming in some organizations. This influx typically occurs when mobile self-service options are first deployed, but can also occur when implementing major changes or during performance appraisals. Anticipating a higher volume of requests can help organizations prepare and take steps to mitigate the bottleneck effect.

7. Saves time and money

HRIS Mobile Self Service can save a lot of time in terms of registering for services and changing information. Offering options such as direct electronic submission of statements via HRIS mobile self-service can also save time and reduce costs. Employees don't need to physically pick up their paychecks and interrupt the workflow on pay day, and the cost of printing and mailing pay slips is saved.

8. Blurred lines in employee work schedules

While the possibility for employees to consult their schedules and make requests in their own time can be considered a benefit, employees and managers also have the possibility to communicate about work and even carry out work activities in their own time using the mobile HRIS. This can be difficult because it is illegal to ask employees to work outside working hours and this can lead to fines and sanctions.

9. Security Concerns

Because mobile self-service must work over the Internet, access to the system by external hackers or former employees can raise security concerns. It is very important to ensure that the vendor provides security and that some sort of protocol is in place in case of a security breach. It is also important to take precautions to ensure that employees at each level only have access to certain information that is considered relevant to their position, and that there are approval procedures for changes.

Implementation of HRIS Mobile Self-Service

In most organizations, the benefits of introducing a mobile self-service HRIS will outweigh the challenges, but it is important to address these challenges. Recognising that there may be some obstacles can help organisations to take steps in advance, making it easier to implement and use the system regularly.

Looking for a HRIS mobile app? Try IceHrm which is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Training, and Development, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

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The IceHrm mobile attendance feature will enable HR managers to interact with employees and the HR system at any time and from any place. The IceHrm will also enable employees to check all personnel information, whether they are in the office or not.

IceHrm is a complete client/server solution that can be used from a mobile device, cell phone or tablet. The server solution can be installed on the company's site and serves as an interface to its databases or existing HR system. The solution comes with its own server solution, which can be used without prior installation. The solution offers the following: Client side, which can be: 1) Native mobile application We support all platforms like both Android and iOS. 2) Mobile website: This can recognize any mobile phone/tablet and automatically display the website in a personalized way so that it can be opened from the mobile phone.

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