Essential Components of a Recruitment Management System

If you have worked with recruitment for a long time, you know how system development and simplification can help you get more hires and reduce recruitment costs. This is where the recruitment system comes into play. As most of you know, technology has had a major impact on the recruitment market in recent decades. Technology has changed workforce patterns and opened up new and exciting opportunities for developing a recruitment system that can increase production and invoicing.

One name for this type of system is recruitment management system. It is also known by other names, such as e-recruitment or online recruitment system.

The handling of the basic roles and responsibilities in the recruitment and selection process is called recruitment management. This process involves finding, selecting and recruiting qualified candidates for an organization's vacancies, whether permanent or temporary. Below you will find an overview of the five most important components of an online recruitment management system, and what role your recruitment system plays in each of them:

1. Sourcing of talent

What sources do you use to find the best candidates? How do you go about finding the best candidates? You may already have them in your database, or you may find them on LinkedIn. How do you get them into the recruitment system's database if they are on LinkedIn? How do you get them in if they are somewhere else? It should be easy to enter data into the recruitment system.

2. To attract talent

This is where your website and HR software meet. Namely, you can use a job board integration to publish vacancies on your website and then make them known, including via social media (such as LinkedIn). What about your recruiting software? However, it should be linked to the website's job board so that information can flow effortlessly from point A to point B. You know what I mean?

3. Screening of talents

What function does a recruitment system have when it comes to screening candidates?

What can an ATS (Application Tracking System) do for you? It is part of the job to review CVs, survey relevant background and experience, analyze characteristics and plan and conduct telephone interviews. All of these are tasks that an ATS integrated into the recruitment system should be able to help you with. Not only that, but you should also be able to complete these tasks on time. Namely, it is the recruiter who delivers the best prospect first, who gets the prize - that is, the placement.

4. Submitting talents

Do you have a simple and adaptable recruitment and talent management strategy to get candidates through the hiring process using HR software? Do you have a pipeline to sort and position potential candidates correctly? The best candidates should have emerged by now. You should no longer be in doubt about which candidates deserve to be considered by your client. We are nearing the end of the process and there is no time to make mistakes.

5. Placement of talents

With a recruitment system, it's all about having the right information at the right time, exactly when you need it. This is most clearly visible at the end of the process. In your HR software, you have applicants in play. They interview your customers. Offers are made and taken into account.

Recruiting managers doesn't have to be complicated. There is no reason to make the recruitment job more difficult than it is today. Isn't it the case that prospects and customers already make it difficult for you every single day?

With robust recruitment management module like IceHrm streamlines the hiring process, from talent sourcing to placement, empowering organizations to make efficient and informed hiring decisions.