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Benefits of GPS based mobile attendance system

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Software designed to track employees' working hours offers many important benefits to small businesses. In all industries, watches help employers not only meet their wage and salary obligations, but also identify areas where efficiency can be improved.

Small businesses should not miss the opportunity to improve their time recording system. With a better tool, employers have a useful tool that identifies unnecessary tasks. Some of these tasks can even be outsourced to help companies improve their productivity.

In their quest for higher revenues and thus profitability, companies often look outside rather than inside. Adapting to modern technology has proven to be not only effective time management, but also the power to change the way people feel at work. According to a survey, 20 percent of small businesses will invest in tools to improve employee productivity this year.

Today's workforce dynamics are constantly changing, and organizations must adapt quickly to these changes. With a multicultural and multilocal workforce, the type of work, travel, home work options, shifts, flexible working hours, overtime, paid leave policies, etc. can be overwhelming for employers when it comes to managing time, costs and productivity.

As a fast-growing company, your biggest challenge is to effectively manage your employees. With a mobile and distributed workforce, this becomes even more difficult. With a shift work system and a multi-site campus, it becomes even more complicated. In such a scenario, the manager must ensure that field workers arrive at the office on time and meet customers on time. This is now possible thanks to the GPS function of a IceHrm human resource management software. This feature allows employees to mark their presence from any location, allowing the manager not only to track the presence of his employees, but also to track the daily movements of his employees from an overview.

Benefits of GPS based attendance management system

If a manager employs employees at another location, the conventional web-based, biometric time recording system hardly helps him/her to record his/her presence at the workplace in time.

With IceHrm, an employee can now mark his or her presence with a GPS-equipped smartphone. The IceHrm mobile application records employee attendance online with the exact coordinates of date, time and location. IceHrm mobile app provides native applications for Android and IoS devices and is one of the most secure and reliable ways to track attendance.

IceHrm is well suited for sales managers, field service technicians and sales managers who can mark their presence at the office and then confirm their presence at the customer's site via their smartphone during a field service visit. IceHrm can tracks a sales representative's visit by capturing the location as well as his login and logout records.

This attendance information is also automatically integrated with payroll data, allowing the system to easily calculate pay directly based on employee attendance - days and hours worked.

IceHrm has put in place attendance procedures that allow managers to validate their teams' time sheets and check their daily attendance.

A manager can now configure GPS presence markers for all employees or only for a group of employees at attendance plan level. This eliminates the possibility of falsifying the presence of employees remotely, as the IceHrm function records the coordinates of the location.

Advantages of using an attendance management system

Most organizations have already started riding the wave of automated payroll. According to a survey by the American Payroll Association, 65% of the organizations surveyed said they were either recording their hours and attendance with an automated system or were in the process of migrating to an automated system.

Why are organizations looking to eliminate manual or obsolete attendance processes? Consider these 10 conversion benefits:

1. Accuracy

People are prone to make mistakes, even if we provide them with supporting computer equipment. Automated attendance management systems ensure accurate time recording and minimize the inevitable and costly errors associated with manual data entry. As a result, they provide accurate performance and billing data.

2. Economy

Have you ever thought that attendance management systems can help control costs? It saves money by putting an end to timekeeping errors, buddy punches, absenteeism, delays, time abuse and overpayments. In fact, large companies save up to $1,600 per employee after implementing automated attendance management systems.

3. Productivity/efficiency

Manual attendance monitoring and management can be a time-consuming, tedious and costly task. Processing paper and time sheets, creating schedules, approving leave and overtime, and manually creating pay slips are time-consuming. Free up valuable administrative time with an automated system that does everything for you, from tracking employee hours to automatically importing information into your payroll system. The time and effort saved, combined with the accuracy of the data, allows you to optimize the use of resources, resulting in increased productivity and greater profits.

4. Visibility/perspectives

Do you need a quick overview of all planned and unplanned absences of an employee or group? With just a few clicks you can create accurate reports on hours worked, absences and overtime and receive a monthly summary report for any data/group in the company. Any custom report can be created with the centralized data, improving transparency and visibility across the enterprise. Managers can also use the graphical views of the report to quickly and easily understand attendance data. With an accurate, centralized presence data center, employers can strategically analyze and improve policies related to vacation, working hours, workplace culture, performance, compensation, and more.

5. Trouble-free workflow management

An integrated attendance management system can ensure the transparency of all data and facilitate the workflow of payroll, vacation and performance assessment. Notifications/alarms are automated and the manager can immediately approve requests for early departure, overtime, etc. without the need for communication. Forget the herculean task of manual planning. With just a few clicks, an automated presence management system can help manage schedules, distribute work and track team exchanges. It can also help you forecast workloads, resources and budgets.

6. Flexibility

In today's global and well-connected environment, you have employees working in the office, at home or in remote locations. A presence management system allows companies to easily track employee working hours using a variety of time tracking options such as smartphones, Internet networks, swipe technology, biometric terminals or desktop readers.

7. Integration / configuration

You can choose attendance management systems that meet your needs, depending on the type of work and the guidelines. There are systems that can be integrated with any third-party presence management device (slip, biometrics) and can record presence via GPS with mobile applications. With time and attendance recording and monitoring systems, you can create custom presence policies based on the needs of your organization. You can make individual configurations for each attendance shift, with options for defining attendance cycles, marking and removing rules, holiday deductions and optional leave.

8. Real-time tracking

Cloud-based attendance management provides real-time tracking and automated payroll entries. This helps manage alternative payment plans and provides all information in real time. Managers can create "planned and actual" reports to adjust work schedules and control employee activities in real time.

9. Security

Most attendance management systems are based on highly secure systems and architectures. Biometric systems, in particular, are highly reliable and secure and can help prevent time theft, punching out friends and reduce the administrative costs associated with forgotten PINs and lost ID cards. These systems are particularly useful for organizations where security is a primary concern.

10. Compliance

Inaccurate records can cost your organization a lot of money through overtime pay and can also violate labor laws, resulting in expensive legal defense and fines. Regulations require employers to keep track of attendance and, in the spirit of fairness, to pay their employees the necessary compensation for the excess hours worked. An attendance management system integrated into your payroll simplifies this process while making it seamless.

With all of these benefits, are you now looking for a comprehensive attendance management system that makes processes effortless and provides a seamlessly integrated system for your business? There are countless cloud HR products on the market today that meet the diverse needs of small and medium businesses. So what are you waiting for?

If you’re looking for an automated Attendance Management system, we suggest you IceHrm which is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Training, and Development, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

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