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Effective Recruiting Process for an Organization

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The recruitment program is designed to attract more and more candidates so that the pool of candidates applies for the position and the company has more opportunities to choose the best of them. The recruitment process consists of five interrelated phases, as follows:

1. Recruitment planning:

The recruitment process starts with the planning, here the vacant posts are analyzed, and then the full design of the post is prepared, including the job descriptions and nature, skills, qualifications, experience required for the post, etc. The recruitment process starts with planning, where the vacant posts are analyzed.

The Recruitment Committee decides on the number and type of candidates to contact. The aim of each company is to attract more candidates, as some may not be willing to join the company or others may not be qualified to fill the vacancy. The company, therefore, has a sufficient number of candidates to choose from. The nature of the candidates required for the position is well specified in terms of the role and responsibility of the position as well as the expected qualifications and experience.

2. Strategy development

Once the full design of the job offer and the type and number of people required have been prepared, the next step is to define a strategy to be applied when recruiting potential employees into the organization.

The following strategic considerations should be considered:
  • Make or buy employees

which means that the company decides either to select less qualified employees and invest in education and training programs or to hire qualified employees.

  • Recruitment methods

the company decides on the methods to be used for recruitment. For example, the Internet provides detailed information on potential candidates and helps to select the most qualified people.

  • Geographical area

the following decision concerns the area from which candidates should be searched. The company is looking for areas where a handful of qualified employees are concentrated in order to reduce research costs.

  • Recruitment sources

there are two sources of recruitment: internal (within the company) and external (outside the company). The company must determine the source from which candidates will be recruited.

As soon as the strategy is prepared, the search for candidates can be started. It consists of two steps: activation at source and sale. Source activation means that the applicant search is activated in the purchase requisition of the employee. This means that the search process cannot be started until the line manager checks whether the vacancy exists.

The next point to consider is sales, which means that the company must be wise in choosing the means of communication that successfully communicate employment information to potential candidates.

4. Screening

Screening is the process of screening candidates for further examination in the selection process. However, screening is the starting point for selection, but it is an integral part of the recruitment process. The selection process does not begin until the applications have been examined and pre-selected on the basis of the requirements of the position. The aim of recruitment is to remove these applications at an early stage, which clearly does not appear to be appropriate for the post.

5. Evaluation and monitoring

Evaluation and monitoring is the final step in the recruitment process, which assesses the validity and effectiveness of the process and the methods used. This step is crucial because the company has to check production on the basis of costs incurred.

Recruitment is a costly process as it includes the salaries of the recruiters, the time management needs, the costs of advertising, the costs of selection, the price of overtime and outsourcing in the event that the vacancy is not filled. Therefore, a company is obliged to collect all this relevant information in order to effectively evaluate the performance of a recruitment process.

Types of recruitment

Some companies work with a recruiter to find candidates, especially for high-value jobs. Other companies will use social networking sites and LinkedIn to recruit in addition to traditional recruitment methods, such as posting search help ads in newspapers and social media and registering online job offers.

Applications for a job

How candidates apply for a job also depends on the company. Some companies use application tracking systems to receive applications and to review and select applicants for interviews.

In other cases, the application process requires applicants to submit a CV and cover letter by e-mail. Some employers still prefer applicants to submit their applications in person.

As part of the application process, candidates may be invited to a talent assessment test to see if their background meets the company’s requirements. Applications and test results are reviewed and selected candidates are invited for an interview.


As candidates go through the interview process, they can be interviewed several times before receiving a job offer or rejection notice. Companies will also carry out background checks, reference checks and possibly a credit check as part of the recruitment process.

The candidate may be offered a job based on the results of the audits, or the audits may be carried out before the company submits a job offer to the candidate it has selected for the job.

The following describes the steps in the recruitment process, which vary according to the company’s recruitment strategies. Remember that each company has its own recruitment strategy, so it is important to conduct a multi-dimensional job search and ensure that you are looking for a job where the company can find you.

Listing of jobs on company websites

Most larger companies and many smaller companies publish vacancies on their company websites. Applicants can search online for jobs, view job offers and applies for jobs. Jobseekers may be able to set up job brokers to email them about new vacancies. Some companies are also planning online interviews.

Publish jobs online

Companies that actively recruit candidates will not only publish jobs on their website but also jobs on job boards and other job boards. Jobs can be published on general job boards such as Monster and/or on niche sites such as MediaBistro.

Use of LinkedIn

Companies can post vacancies on LinkedIn, the professional networking website. In addition, companies can search LinkedIn to find candidates for recruitment. LinkedIn Groups are another place where employers post jobs and find candidates.

Social Recruitment

Companies are increasingly using social recruiting to find candidates for employment on Facebook, Twitter, and other social networking sites and to identify candidates they are considering hiring. Companies can use Facebook apps to recruit or have a Facebook page dedicated to their corporate career. On Twitter, companies can tweet job offers and select candidates for recruitment.

The application process

Here you will find information on the entire application process, including applications, CVs and cover letters, candidate tests, reference and reference tests, interviews and the recruitment process.

The interview process

The interview process does not involve being called for a job interview, having an interview and getting a job offer. In many cases, it is complex and may require several interviews.

The hiring process

The recruitment process involves a number of steps, including application, interviews, hiring tests, background and vacancy checks, as well as advice and suggestions for each step of the recruitment process.

Looking for an automated Recruitment Management system, we suggest you IceHrm which is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

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