Creating a company payroll using IceHrm

We have already added information for calculating payroll for Sri Lanka and Ghana. You can delete all these before starting to work on your payroll. But sometimes these data can come handy as an example for building your payroll.

To create a payroll system in IceHrm first, we should start with adding a Calculation Group.

To do this;

1. Log in to the Admin account
2. Go to the Payroll module and click on the Payroll Reports option
3. Click on the Saved Calculations tab

4. Click on the Add New option to go-ahead

5. Give a meaning full name to your calculation group, also you can add a description of the calculation group here

6. Then click on Save

How to delete an existing calculation group from the system?

1. Under the calculation group tab, go to the specific calculation group you would like to delete
2. Click on the Delete icon on the right side

3. Click on the delete button for the confirmation dial box pop up

How to add a payroll column?

Before adding payroll columns, you need to understand the importance of adding payroll columns. Using payroll columns we define which columns you need to have in your payroll report when generating payslips of your employees. Payroll columns define the payroll report as a table which holds all your individual employee payslips in each row.

You can create payroll columns based on your salary components. Below is a sample;

To create a payroll column;

1. Go to the payroll module under the Admin account
2. Click on Payroll Reports session
3. Go to the Payroll Column tab and then click on Add New to proceed
4. Fill the necessary fields
5. Ex 1:- Assume you are creating a payroll column for the Basic salary component

Name the payroll column as Basic Salary

Select the Calculation Group

Select the Salary component as Basic Salary

For this payroll column, you don’t need to add any calculations since this doesn’t depend on any

Give a number as the Column Order (this is to specify the column order on the payroll report)

Set Enabled option to Yes

The default value will be zero

Click on Save

EX 2:- If you are creating a payroll column for a specific type of tax which needs to be calculated by the system, follow the below steps

Give a name to the tax type

Fill the fields up to the Calculation column as the above example

In my example tax type, we are charging a 10% tax for the basic salary 20000 and above. So here we do a calculation.

First, we need to add a variable using the calculation column

According to the calculation, I define the Variable as B which indicates the basic salary

Under the Functions field, I add the calculation as below

(B — min(B, 20000)) * 0.10

Then you can the Save the changes

Ex 3:- Assume that you need to do a complex calculation, you can follow the below steps

Fill the necessary fields, as I explained in the above two examples

Define variables according to your calculation

In my example, I am going to calculate the Basic salary (B) into the Funny tax (F)

So the calculation will be F*B