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Choosing Between On-Premise and Cloud Recruitment Software: A Guide

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Imagine a situation where an HR manager of a leading company sits confused at his desk. It's time to make an important decision: choosing between on-premise and cloud-based recruiting software. This decision is crucial because a company's hiring strategy depends on this choice.

This is a common scenario that occurs in almost every HR department, recruiting team, staffing agency and company worldwide. It's not just about choosing a tool, but about charting a course for the future of recruiting in the dynamic waters of the modern recruiting landscape.

Let's dive deep into the nuances of this decision and walk HR companies, staffing agencies, TA professionals, recruiters and startups through the complexities of on-premise and cloud recruiting software.

What is Onsite Recruitment Software?

Onsite recruiting software refers to a type of recruiting solution that is installed and works on the physical servers and computer infrastructure on the premises of the company that uses it. It is also known as self-hosted recruiting software or locally hosted recruiting solution.

Companies that are subject to strict data control regulations that require a high level of customization, or that prefer to keep their critical data in-house for security and privacy reasons, prefer on-premise hiring software. These companies also emphasize physical access control to protect sensitive data on-site.

What is cloud-based recruiting software?

Cloud-based recruiting software is a modern approach to managing the recruiting process where the software and associated data are hosted on remote servers and accessed via the Internet. It is also known as online recruiting software.

Cloud-based recruiting software is popular with companies looking for cost-effective, flexible, and easily scalable recruiting solutions that can be deployed quickly without requiring significant upfront investment in hardware or software.

How do you decide? - Onsite and cloud recruiting software

When comparing on-premise and cloud-based recruiting software, it is important to evaluate the two solutions based on several key parameters to determine which best meets a company's specific needs and priorities.

Below is a detailed comparative analysis based on performance, access and control, cost, security, compliance and longevity:


  • On-site recruiting software: This solution offers stable and reliable performance as it is managed directly by the company's IT infrastructure. However, increasing performance (i.e., handling increased application volume during mass recruitment) requires significant investment in hardware and resources.
  • Cloud-based recruiting software: This type of software is known for its high performance and the ability to quickly increase or decrease resources as needed. Performance benefits include efficient handling of fluctuating applicant numbers and faster provider updates and improvements.

2.Access and control

  • On-premise recruiting software: It offers companies complete control over their recruiting software environment, including customization and configuration. Access is typically limited to on-site or a secured network, which can limit remote recruiting options.
  • Cloud-based recruiting software: It offers flexible remote access, allowing hiring teams to recruit from anywhere with an internet connection. However, this flexibility often comes with less direct control over the system and its configurations.


  • On-site recruiting software: Purchasing licenses, servers, and other infrastructure involves higher upfront costs. There are also ongoing costs for maintenance, updates and scaling.
  • Cloud-based recruiting software: Generally more cost-effective in terms of initial investment as it is based on a subscription model. However, ongoing subscription costs can add up, especially if additional features or capacity are needed.


  • Onsite Recruiting Software: Allows companies to implement and manage their own security protocols, which can be crucial when dealing with sensitive hiring data. However, this also means that the organization bears full responsibility for any security breaches.
  • Cloud-based recruiting software: Security is managed by the provider, although security standards and compliance levels vary. While most providers offer robust security measures, concerns may arise about storing sensitive data on external dedicated servers.


  • On-premise recruiting software: Easier to adapt to specific regulatory requirements because the company has complete control over the data and processes.
  • Cloud-based recruiting software: Compliance depends on the service provider's ability to meet industry standards. This requires a thorough audit to ensure that providers comply with relevant laws and regulations.


  • On-site recruiting software: The longevity of the software is closely tied to the company's commitment to maintaining and updating the system, which can be very resource intensive.
  • Cloud-based recruiting software: Typically offers better long-term profitability without the company having to worry about updates and upgrades as the provider handles it.

In summary, on-site recruiting software offers more control and customization, but at a higher cost and with greater responsibility for maintenance and security.

Cloud-based solutions such as Desktop-as-a-Service offer scalability, cost-effectiveness and ease of access, but can pose challenges in terms of direct control and security. The choice depends on the company's specific needs, resources and strategic goals.

IceHrm: A versatile solution for recruiting

In this complex scenario that you have just experienced, IceHrm proves to be a beacon of adaptability and versatility as it covers both spectrums of this choice.

Whether your business prefers the robust control of on-premise software or the agile, scalable nature of cloud-based systems, IceHrm offers tailored solutions for both types of needs.

With its advanced features and user-friendly interface, it streamlines the hiring process and ensures a smooth and efficient recruitment process.

So don't miss the chance to see how IceHrm can be the key to more efficient, effective and tailored recruiting. Get a demo now and take the first step toward revolutionizing your hiring process.

Which solution is right for you?

The decision between on-premise and cloud-based recruiting software depends on various factors, including budget, IT infrastructure, scalability requirements, and data security requirements.

For companies that value control and have the resources to manage on-premise solutions, the on-premise solution is ideal.

For companies seeking flexibility, scalability and lower initial costs, cloud-based software is the way to go.

In today's dynamic work environment, cloud solutions are increasingly preferred due to their flexibility, reliability, cost and security benefits, reducing IT burden and allowing businesses to focus on their core objectives.

IceHrm offers tailored solutions for both on-premise & cloud-based recruiting needs, ensuring efficiency & adaptability. Get a demo now!

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