7 Steps to a Successful Recruitment Process
There are seven simple steps to the recruiting process that you should follow every time you hire.
The recruiting process can be incredibly time consuming. The good news is that almost all recruiting can be broken down into seven simple steps, many of which you are already familiar with.
Here's a single guide you can use over and over again. It's perfect for staying legally compliant, conducting a foolproof recruiting process, and hiring the right candidates to last and reduce costs down the road.
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The key to getting what you want? Knowing what you're looking for. That's where good planning comes in. By making sure you have a thorough understanding of the role you're recruiting for, the rest of the recruiting process will be easier and faster, as you'll quickly be able to determine who has the experience needed to successfully fill the role. This also ensures that candidates have a clear purpose and planned goals for the position when they join the company, eliminating any ambiguity about where they fit into the company's overall goals.
Key questions to answer:
Why is a new employee needed?
What will be the duties and responsibilities of the successful candidate?
What skills or abilities are required to succeed in this role?
How does this role fit into the overall structure of the company?
These are written descriptions of:
They will be one of the first things job seekers read when they find your job posting. Attracting the right candidates during the recruiting process depends largely on the quality of these two documents, so it's worth spending time on them before moving on to the next steps.
Try to include key responsibilities in the job description to give a good idea of what the position entails, as well as to give an idea of who they will be working with and what success looks like.
The person specifications help you characterize the type of skills and mindset that will thrive in the role.
If you're already struggling to fit everything into the recruitment process, you may want to consider using a recruitment agency, especially if you're serious about finding the right candidate for you.
Review your applications
Good candidates need to quickly and clearly highlight how their experience fits the position. So re-read your job description and person specification to remind yourself what you're looking for. Don't feel bad about reading applications under a magnifying glass. The onus is on your candidates to prove their suitability as quickly as possible. And, trust us, after reading a hundred resumes, you'll be able to spot the best candidates from a mile away. Take a deep breath and dive in.
No matter how good your job description and specifications are, you will always receive unsolicited applications. And you don't always have to discredit them. Sometimes smart flexibility can pay off.
A key element of the recruitment process is the interview, which gives you invaluable contact time with your candidates. Good preparation is essential to getting the most out of the conversation. It's about knowing what the most important talking points are, including the highlights of their CV or application, and of course, the key requirements of the role. We are also seeing the interview process rapidly transform with new video technologies.
Candidate expectations are evolving like those of any consumer, with an increased desire for convenient, mobile experiences, with a seamless transition between digital and physical interactions with a brand. It's worth exploring how new tools and technologies can enhance your candidates' experience throughout the process. If you're not sure where to start, talk to one of our consultants.
Check references, write a contract and offer the position
Once you've shortlisted your top candidates, it's time to check their references. Many employers skip this step in recruiting, but it's essential to check your candidate's background to make sure they are who they say they are. (Hiring the wrong person can be very costly).
Welcome your new rising star as they move in
Being the new person is often awkward, difficult and uncomfortable. Here are our top tips for ensuring a welcoming company culture, making a good impression from the start and earning serious brownie points by making a special effort to help your new candidate settle in:
The recruiting process isn't easy to do alone. But when you have a proven process to follow, you have more time to focus on the important things, like finding a candidate that fits your company, your budget and the position you're recruiting for.
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