Effective Use Of IceHrm Features

IceHrm -

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows secure access to your data, providing a high level of security.

It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

Key Features of IceHrm

  • Document Management
  • Employee Self Service Management
  • Performance Management
  • Time & Attendance Management
  • Performance Appraisal
  • Benefits Management
  • Attendance management
  • Email Integration
  • Payroll Management
  • Project Management
  • Workflow Management
  • Dashboard
  • Employee Lifecycle Management

Let’s find out what you can do using each module in IceHrm.

Leave Management Module

The term “Leave management” means that employees request leave from work and supervisors grant or deny leave based on human resource policies in an organization. Managing leave is one of the simplest but critical HR activities, often taking up a significant part of the HR team’s time. Staff must ensure compliance with leave policies, the availability of sufficient staff at all times, and also to ensure employee satisfaction.

In a simple term, leave management is a process used to manage any leave requests and track absenteeism. If paid leave is offered as a benefit, the leave management system can calculate compensation for absent staff and record this information in the company’s HR records. To be successful as a company, it is important to have a reliable leave management system. Research has shown that poor leave management practices can negatively impact employee performance. It can also affect employee morale and thus project results. That’s why you need IceHrm to take control of the leave management process in your organization.

Below are detailed documents of the use of the IceHrm leave management module.

Time Management Module

Time management” refers to the way you organize and plan the time you spend on certain activities. Good time management allows you to work smarter not harder to do more in less time, even when time is short and pressure is high. If you don’t manage your time, you will lose efficiency and be stressed.

It seems there’s never enough time during the day. But since we all have the same 24 hours, why do some people achieve so much more with their time than others? The answer lies in good time management. For good time management, all you need is an effective time management software. Which is why you need to use IceHrm in your organization.

Below are detailed documentations of the IceHrm which you can use to get the maximum of the Time management module.

Performance Management Module

Performance management can be seen as an ongoing process that monitors people’s performance to achieve the desired results. Performance management benefits all key stakeholders in a company by clearly describing what must be done to achieve certain desired objectives. Performance management is at the heart of all HR processes in a company because it affects the rest of the other HR functions or processes. Focusing on performance management can be ineffective without appropriate organizational design and management systems.

You can use IceHrm Performance Mangement Module for effective performance management in your organization. Refer to the below document for more information.

Attendance Management Module

Attendance management is the act of managing attendance or presence in the work environment in order to minimize the loss of employees’ working time. These applications focus on basic rules of presence, identification, time and location. Companies use a variety of methods, from an access card and spreadsheet calculations to automated attendance management systems and biometric devices to manage employee attendance.

Attendance management is a critical function of human resources and it is important to manage attendance so that you have control over employee work time to minimize employee downtime in your organization. A good participation rate in an organization reflects a good employee work culture.

Payroll processing uses employee attendance data, so it is important to maintain the accuracy of all accounts. Although attendance rates correspond to salaries, staff are often reluctant to take on the task of recording attendance. If you ask why, it’s because manual attendance tracking is the most difficult task, and employees make mistakes more often. In addition, who would be interested in filling out timesheets every day and checking them before sending them to the payroll department?

Maintaining and recording manual attendance had many disadvantages. And to combat these errors and errors in attendance recording, it is necessary to install an attendance management system that is both error-free and time-saving. You can experience an effective attendance management process with IceHrm Attendance Management Module.

IceHrm Attendance Tracking Mobile App

The exact recording of employee time is an important task for today’s companies. Without monitoring the exact time at which companies could lose money to field workers. But by using this mobile assistance system, organizations can streamline the process of time tracking employees, reduce time theft, and free HR managers to focus on other tasks.

The latest improvement we’ve made to our attendance tracking module is the inclusion of the mobile application feature, which allows an employee to mark their current location and also mark check-in and check-out time. This location data is transferred to the web application along with the location photo.

Easy to use help for the field strength of each individual employee
to get live support from sales representatives and learn more about the customer’s location. Apart from that this helps to eliminate the paperwork required to mark and monitor attendance. Since the system runs on the mobile phone, no laptop or computer is required.

Go through the below documentation for further details;

Payroll Module

The IceHrm Payroll module is developed to organize all tasks related to employee payroll and payroll taxes. These tasks can include: tracking working hours, calculating wages, withholding taxes and deductions, filling in direct deposits, paying contributions to insurance companies and paying payroll taxes to the government.

IceHrm Payroll module often requires very little input from the employer. The employer is required to enter payroll and working hours information, in which case IceHrm uses this information to perform calculations and automatically deduct deductions.

Payroll refers to the process by which employees receive their salary. Functions include comparing and reconciling payroll data and storing and reporting taxes. The HR department is responsible for payroll deductions, accounting, and verification of the reliability of payroll data. The human resources department handles payroll, complies with tax laws, seizes paperwork for new employees and modifies existing employee records. Payroll accountants are also responsible for calculating refunds, bonuses, overtime and vacation pay.

Whether you have a single paid employee or a small business with several employees, you need to pay attention to payroll. However, payroll is not limited to simply shortening a few controls. A good payroll system consists of several different functions that help you pay your employees correctly and keep your business in compliance.

This is why the IceHrm Payroll module is really important for your organization. Below are the guiding documents for the IceHrm Payroll Module.

Recruitment Module

The recruitment process can be a difficult task for any company. However, if you have effective recruitment and selection policy, staff turnover will be significantly reduced, making it easier for you to select the right candidate who not only has the professional skills but also complements your company’s core values. This is where the need for IceHrm Recruitment Module occurred.

The IceHrm recruitment module automates and manages an organization’s recruitment and staffing operations, simplifying the process from start to finish. The IceHrm recruitment module is a set of tools designed to manage the recruitment process. As we all know recruitment is competitive, especially for those with much-needed technical skills, and is stimulating interest in sophisticated recruitment systems. So the IceHrm Recruitment module has been designed to improve the efficiency of recruiters and job seekers.

Under IceHrm Recruitment, you can find three modules as below;

  1. Recruitment Set up — This is helpful for you to prepare the job advertisement. Under this category, you can edit the employment types, edit experience levels, edit job functions and edit educational levels based on your requirements.
  2. Job Positions — This is the module which you can use to create a job advertisement and publish it on social media
  3. Candidates — Under this, you can store the details of the candidates who have applied for each job advertisements
Below is the guiding document for you to get the maximum out of IceHrm Recruitment module;

Expense Management Module

Expense management can be challenging, especially when it comes to multi-person processing costs. Without the right system, you’ll quickly get confused by the number of receipts. It can be difficult to create an audit trail if costs are not processed immediately, and finding the time to process costs as they arise can be just as difficult when you are a small business. Delays in processing and paying for personal expenses can cause problems in both personal and business cash flow. If you are late in paying for your employees’ expenses, you may have problems with morale. Unfortunately, delays can be common when using a manual system, so it is worth paying attention to an automated expense management system.

The IceHrm software is an ideal HR software for your company’s expense management. The IceHrm software is one of the best HR software which supports, payroll management, leave management, training, attendance and time tracking, and so many other features. The IceHrm expense management module handles all aspects easily and efficiently.

Refer the below-detailed blog posts on IceHrm Expense Management Module;

Travel Management Module

Managing a team of dedicated employees and their travel arrangements is a difficult task that requires all possible assistance. Think of the role of the Internet: over the past 20 years, it has disrupted all industries, from leisure travel and taxi services to accommodation. Business travel management is no exception. A travel management system is really important to provide effective travel management with a simpler and more intuitive platform.

Below are IceHrm Travel Management Module documents which guide you for an effective travel management process for your organization;

Training and Development Management Module

Training involves a process of improving a person’s knowledge, skills and competences. When an employee joins the company, he or she receives vocational training to ensure that he or she performs the tasks and duties assigned to him or her satisfactorily so that he or she can contribute more to the company. On the other hand, development has a long-term vision. It is about preparing the employee for current and future tasks and offering him learning opportunities that enable him to expand his skills and take on more demanding and complex tasks.

Training and development are one of the most important HR functions. Most companies consider training and development as an integral part of HR development. You can conduct your own training sessions as per your training requirements using IceHrm Training and Development module.

Follow the below-guided document.

Employees Module

HR Forms

From time to time, the human resources department deals with various operations. These operations include the compilation of various documents that can be used to carry out the relevant business transactions. With the number of workflows that are required to be performed by the staff of this department, compliance with certain forms can make procedures and actions faster, easier and more efficient. Example HR forms for small businesses;

  1. Employee New Hire Forms
  2. Free Eviction Notice Form
  3. Employee Performance Review Forms
  4. Employee Benefits Surveys
There are several documents that can be useful to achieve the full productivity and efficiency of the company’s human resources. In addition to examples of checklists, HR forms can also be useful in promoting the organization and consistency of the documents to be created, completed and stored in the HR department. To use HR Forms effectively, use IceHrm HR Forms in your organization.

If you don’t know how to use IceHrm HR Forms, follow the below link;

Document Management

The IceHrm document management features helps you organize all your files and data in one place, keep track of all your important documents, speed up your workflow, improve accuracy and provide 24-hour access to documents via the web-based system.

With this feature you can create documents and assign them to the relevant employees. Also Employees can add their personal documents to the system.

You can find out how to use IceHrm Document Management feature in the below link;

User Role Module

When you want to give privilege to a particular user, you can do this by changing the User Level of the user or using the IceHrm User Role option. Previously in the IceHrm we had 4 types of user levels.

Find out more about IceHrm User Role module in the below link: