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Best features a Recruitment Management System should have

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Recruiters today are not only experts in people, but also experts in software and technology. Because success depends very much on the right recruitment software.

But with thousands of recruitment software tools, it can be difficult to determine what you really need to make your job easier.

A Recruitment Management System (RMS) is a set of tools designed to automate and manage your company’s recruitment and staffing processes. From publishing your vacancies to supporting candidates throughout the process, the IceHrm recruitment management feature allows you to manage your entire recruitment process.

Why does a recruiter need an RMS?

Reduce routine tasks such as interview scheduling by automating your recruiting software and freeing up your schedule for more urgent activities. Online recruitment management systems create a unified application process for job seekers. With the help of a CTS (Candidate Tracking System) and CRM (Candidate Relationship Management) software, a recruiter can expand their customer database and provide a better overall candidate experience.

To find out, here are the 5 features you need for excellent recruitment software;

1. Automation of time-consuming tasks

A report from the Aberdeen Group found that 59% of recruiters reported that they did not have the manpower or time to review all the applications they received for a posted position.

Recruitment will become even scarcer this year, as LinkedIn reports that the recruitment volume is increasing.

Therefore, the ability to automate time-consuming and repetitive tasks is a great relief. Tools that automate CV screening, candidate sourcing, contacting candidates and interview planning are all now available.

It’s just a matter of deciding which tasks are too time-consuming for you and which you’d rather transfer to your recruitment software.

2. Easy software integration

The recruiters have spoken: they want fast and easy integration of their software tools.

Software vendors have responded with open APIs and partner marketplaces full of complementary software tools organized by recruiting function (e.g. Greenhouse, SmartRecruiters).

These partner marketplaces reduce both the time and frictional losses when searching for the software that meets your specific requirements.

If you are looking for an AI recruitment tool, you do not have to start your search from scratch. You can look at your ATS partner market and compare tools that already work well with your existing recruitment software system.

If you’re looking for an automated Recruitment Management system, we suggest you IceHrm which is one of the best HRIS systems which has so many HR functions automated into one system.

IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Training, and Development, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.

3. Passive applicant management

ATS is the backbone of recruitment software which is an excellent tool for incoming candidates, but can sometimes fall short of passive candidate management.

Passive candidates are important: Leverage data shows that 30% of hires come from abroad the second most common source of hires after candidates.

Your recruitment system should be able to help you find, organize and contact passive candidates, whether external or internal to your own ATS database.

4. User-friendly and intuitive interface

One of the biggest complaints about old software systems is how clumsy and ugly they can be.

Having learned from these mistakes, modern versions of recruitment software tend to be more user-friendly and intuitive and have a more attractive interface.

These user interface features include unlimited customization, drag-and-drop functionality and highly automated data entry.

5. Dashboard and reports for recruitment analysis

Recruitment is now a data-driven function, which means you need to see your data quickly and use it wisely.

To understand how your recruiting software works, you need to know information such as where your candidates come from, how fast you hire (e.g. how long it takes to fill positions), the cost per hire, and the status of your recruiting funnel (e.g. conversion rates of candidates on screen).

This data can help you understand what is going well and what could be better. It will help you identify where you can make process improvements and may justify the investment in better software tools for a below-average recruitment function.

Summary of the 5 functions you need in recruitment software

Automate time-consuming tasks: Whether it’s sourcing, selecting or scheduling interviews, find out which tasks are wasting too much time and which you prefer to leave to technology.

Easy software integration: Creating a recruitment software system that integrates well with each other is easy today thanks to the ATS and HRM partner marketplaces, which are complementary software tools.

Passive Candidate Management: Your recruitment software should help you find, organize and contact passive candidates, whether they are external or internal to your existing ATS database.

User-friendly and intuitive interface: Great recruitment software includes unlimited customization, drag-and-drop functionality and highly automated data entry.

Recruitment dashboard and analysis reports: Understanding your recruitment data helps you identify where you can make process improvements and helps justify the investment in better software tools.

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