Training for Effective Time & Attendance Software Usage

Masha -

Every worker loves new technology, right? Not quite. The truth is that even in today's business world, where certain segments seem to be dominated by an "always-on" culture, adopting and training on new technology can be daunting for many employees.

Training Employees on New Time Tracking Software

Perhaps you've recently hired one or more new employees. What do you need to do to keep them loyal to your company? Often, it starts with how well they fit into your workplace and their understanding of your company's values and culture. Equally important is providing clear expectations, regular feedback, opportunities for growth, and effective attendance management. Ensuring that new hires feel valued and supported from their first day can significantly enhance their loyalty and commitment to the organization.

One way to ease the transition is to make the onboarding and learning curve as easy as possible. This includes helping them get familiar with your time tracking software. The same goes for keeping your existing employees loyal to your company, especially if you're introducing them to a new time tracking solution.

Below are some pointers to keep in mind when introducing new employees to an existing time tracking system or introducing a new system to existing employees.

Global and Personal Training

Every company is looking for new ways to retain employees and keep them excited about their work. Often, the path to success starts with how you help your employees become familiar with the various business systems, including time tracking.

If your goal is to help new employees contribute immediately or help existing employees leverage new technology, what steps do you take to achieve that goal?

When you're onboarding new employees to existing systems or onboarding existing employees to new systems, some level of training is required.

  • When it comes to your time tracking software, the last thing you want is for your employees to get bogged down in the process, confused about how the software works, or worried about features that aren't important to them.

As your dedicated time tracking solution, stratustime makes it easy for you to address a number of key questions and concerns that cover both global and personal needs.

For example:

  • The ability to clock in and out from anywhere can be critical, regardless of where employees work.
  • An easy-to-use employee dashboard appeals to all employees, no matter how tech-savvy they are.
  • And every employee will appreciate being able to check their paid time off (PTO) balance and request time off with just a few clicks.

One of stratustime's hallmarks is its user-friendly employee portal, which simplifies the learning curve for new and existing employees.

Ideally, all employees have a simple and streamlined experience when it comes to clocking in and out, tracking their breaks, logging their PTO, and more. To encourage this, the stratustime experience includes an employee portal that allows employees to effortlessly manage their timesheets, ensuring accurate and efficient record-keeping of their work hours and activities.

  • Access their timecards
  • View their schedules
  • Swap shifts
  • Select project timecodes when moving between projects

At the same time, there will most likely be situations where a more personalized approach to learning the software is the best course of action. Having an employee learn a new feature that is specific to how they work can show them how robust and important the software is to their coworkers.

Here are two examples where a more personalized approach to training and features can be the best way forward:

1.Workforce management features for managers and administrators

Managers and administrators can quickly get up to speed on stratustime and use key features that make their jobs easier.

  • Setting alerts lets managers know when employees have forgotten to log in or are late.
  • Geo-tracking features let them check where employees are clocking in.
  • They can set features that allow or prohibit employees from logging in or out of specific locations.
  • Project codes and payroll information help them calculate hourly rates for project planning and budgets.
  • Finally, they can access and create important reports that help them determine how much time certain projects are taking on a daily, weekly, monthly, or even quarterly basis.

2.Features to support remote and flexible work options

Employees can access stratustime and manage their time and attendance matters in a variety of ways, such as

  • A dedicated time clock
  • A central kiosk
  • Your own mobile device

Mobile access to stratustime can be especially important if your professional environment encourages employees to bring and use their own devices, or if employees work remotely.

When employees work remotely, they may also need to log trips.

While there are many ways to do this, stratustime's expense reimbursement mileage calculator allows them to calculate mileage in the same software they already use to track time. While this feature isn't important for all of your employees, it can be an important tool for them when they're working remotely.

  • Your mobile employees don't have to worry about redundant admin work. They can say goodbye to recording mileage in a spreadsheet or on paper.
  • Their reports help managers plan travel budgets and measure the ROI associated with working remotely.
  • Plus, this feature can automatically make a salary adjustment according to your company's reimbursement plan.

Whether you're adding new employees to your workforce, trying out a new time tracking system, or both, make sure your solution is easy to learn and set your employees up for success.

Transitioning to new time tracking software can be seamless with tools like stratustime, offering intuitive features that cater to both global needs and individual preferences. IceHrm provides similar solutions to empower organizations in optimizing workforce management.