Seven Must-Have Features for Effective HR Software

Human resource management plays a critical role in the success of any business, and as technology continues to advance, human resource management (HR) software has become an essential tool for human resource professionals. However, with so many options available on the market, it can be difficult to decide which features are must-haves and which are nice-to-haves.

Thankfully, we've done the hard work for you and distilled down the most important HR software features.

The Seven HR Software Features Your Business Needs

From absence management to performance appraisals, here are the seven HR software features your business needs to streamline processes, improve overall efficiency, and ensure employee engagement.

1.Absence Management

With absence management features in your HRIS system, your business can more easily monitor absence rates. As you collect more data, you can report on absence trends and identify where improvements are needed. With all this information in one place, full monitoring of reported absences is easy - the HR team can see organizational trends, while managers can monitor their team's absences and manage workload distribution accordingly.

IceHrm HR allows employees to record their absences - from vacation to sickness - directly on the platform. Managers automatically receive a notification that they can either accept or decline, streamlining your processes.

2.Employee self-service

Your employees should be able to access your HR software directly to request vacation and report absences (as mentioned above), update their personal information when needed, and access company policies and documents. Employee self-management streamlines administrative tasks, reduces costs, improves data accuracy, and increases employee engagement. Giving employees more responsibility for their own tasks also frees up your HR team to work on more strategic projects.

3.Performance reviews

Performance reviews are essential to your team's growth. HR software can assist you with performance management by helping you identify and track individual achievements in:

Learning and development (L&D) needs
Skills
Qualifications
Training completed
Goals
Roles and responsibilities
And more

All of this information is stored in one place that both managers and employees can easily access and refer back to. Ultimately, performance reviews and management can help your employees grow and develop.

IceHrm's core HR software has traditional performance management features, and we also offer related products like a learning management system (LMS) and eLearning content. The right LMS can enhance your employees' learning experience through visual learning journeys, collaborative and gamified learning, social tools, and more. Integrating an LMS with your core HR software - and populating it with high-quality, relevant training content - is a sure way to invest in your employees and your business.

4.Data analytics and reporting

Gone are the days of having to collect data in multiple spreadsheets - and gone are the days of not knowing what the numbers you're reporting on actually mean. With the right HR software, you not only have all the information you need in one place, but it also helps you tell a story that gives you meaningful insights that you can report on and use to guide your future strategies.

Monitoring and analyzing valuable data in one place saves time, energy, and frustration. Configurable reports and data analytics help you make more informed decisions, monitor results, and track key performance indicators (KPIs) in areas ranging from the gender pay gap to performance to regulatory and legal compliance.

5.Integration functionality

Your HR software should be able to integrate with your company's other key applications. This increases security and data accuracy while reducing administrative burdens and improving employee experiences. Having all the applications you need in one place will make your employees' lives easier and encourage them to interact with your software.

Standard integrations include:

Payroll software
Learning management systems
Benefits platforms
Access management systems
Electronic signatures

However, many organizations also need less common integrations, which can range from a school information management system or expense system to an engagement survey platform or Microsoft Power BI. Don't settle for software that doesn't provide your organization with all the integrations you need on a daily, monthly, or even annual basis.

Your HR software should be your employees' one-stop shop for important HR information, which can range from policies like absence and remote work policies to contract confirmation letters and other important communications. With HR software like IceHrm's, you can easily store and distribute policies so your employees always have access to the latest version. You can also track who has read and digitally accepted policies, helping you monitor and ensure policy compliance.

7.Mobile capabilities

It's 2023, and more people than ever are working remotely at least some of the time, which means mobile capabilities are a must. Both employees and managers need to be able to access their HR software anytime, anywhere, using any internet-enabled device of their choosing. This will increase employee engagement with your HR software and generally make life easier for members of your organization.

Get the HR software features you need - with IceHrm

It's common knowledge that HR software has become an essential tool for managing companies' HR processes - but to maximize its benefits, you need to be able to rely on its features. From mobile features to absence management, having the right HR data management software features can make all the difference, not just for your HR team, but for your entire organization.

Investing in the right HR software features is crucial for maximizing the benefits of your HR processes. IceHrm offers comprehensive solutions, from mobile capabilities to performance reviews, ensuring your organization runs smoothly and efficiently.