6 Reasons to automate Human Resource Management Process

Human resources are certainly the most important capital of a business enterprise because they bring creativity, inspiration, vision, motivation, and dynamism of inestimable value. An effective human resources management is the key to moving your business forward.

However, effective human resources management in the traditional way involves an immense amount of effort and yet often leads to bureaucracy. That’s where a personnel management solution can help! With an automated HR management tool, you can reduce your operational costs, make informed business decisions faster and much more.

Here is why you need an HR automation tool

For example, an HR manager often wades through employees’ time tracking, which means that he or she ends up doing nothing else but that! A number of studies suggest that an HR manager spends more than 3 hours per week sorting the time recording tables.

Regardless of the size of the company, all types of businesses will benefit from the use of time tracking software. In fact, some automation tools can actually track and calculate employee time, even their working hours, total vacation days, vacation days spent with graphical data.

All this can be done in real-time and with multi-level approvals configuration, which means that time is not only saved but also made productively. This allows the HR manager to get involved in other strategic activities.

HR employees are responsible for hiring the right candidate, managing employee data, time tracking, managing employee performance, measuring employee performance and much more. If you run a small or medium-sized business, using HR software for these tasks can seem expensive. In reality, it is not!

Automating your HR administration can help you save time and money in many ways.

1. Make the first impression counts

Recent research shows that within the first 90 days an employee decides to stay in or leave an organization. In Fortune 500 companies alone, it is estimated that nearly 50% of contingent employees leave within two years.

Integration ensures minimal wear and tear. However, it includes numerous forms, on-boarding programs, salary contracts, subsidies for computer systems and training for new employees. Through automation, you can structure workflows to trigger multiple actions. For example, you can automatically send requests for hardware and ID cards and give employees the ability to add or change their personal information directly. This makes it easier for new employees to join the company and shortens the familiarization period.

2. Spend less time, track time

An HR manager who wastes time looking at spreadsheets, files or emails in contemporary history cannot do anything else! The average manager spends more than 3 hours per week sorting employee timesheets. Automation tools help track and calculate employee time, approve it and forward it to payroll. This can also be done in real-time and by configuring multi-level approvals. Time is not only saved, but also made productively.

With a global view of all information in one place, HR staff can track the entire employee integration process and monitor tasks across all functions. With automation, increased visibility and centralized management of information in one place, tracking becomes easy, resulting in more effective induction and better service HR provides to new employees.

3. Make leave applications quickly and easily

Some organizations still manage their holiday applications in the traditional way by e-mail, word of mouth and sometimes even with sticky notes. So what happens if the hierarchy requires multi-level approval? Or if HR is omitted in the application and approval emails? The whole process takes time and requests and approvals are often not found.

That’s why 50% of HR employees worldwide prefer an automatic release to update employee data immediately. This can also be managed through mobile HR applications. This is automation for you!

4. Empower your employees

Every employee has different needs. Some travel and need to file travel requests and expense reports. Others may contact Human Resources on an ongoing basis to update their personal and business information. As an organization grows, more and more employees need assistance from Human Resources. It can be difficult to manually manage hundreds of changes to employee data and other requests.

Today’s HR systems allow employees to manage all these activities themselves. For example, an employee submits a request for an internal training directly in the HR system. The HR department can create a workflow to automatically add the details of the training to the employee’s record when it is completed. In this way, the employee is empowered and the HR effort is significantly reduced.

5. Interaction with any external system

Automation is the key to third party integration. The Application Programming Interface (API) and webhooks make it easy to share information and communicate with any third-party application. For example, when an expense claim is approved, immediate notification is sent to the accounting software to process the reimbursement. It is also useful in cases where organizations use more than one system to manage their HR activities.

Automating your HR department can reduce the workload of your HR staff, increase productivity and improve employee participation. Organizations around the world are increasingly using HR automation tools to keep employees on the move and bring them closer to business goals. It’s time for you to do the same.

The times when you were stuck with one software and had to use different software for different functions are really over. But as technology advances, we now have APIs to use one software in conjunction with others.

APIs allow you to share information from your current workforce management software with any other third-party software that supports APIs. But you need to ensure that your current HRM tool is able to work with other systems to effectively manage your HR functions.

6. Less paper consumption and high security and confidentiality

Reduced paper consumption means you free up valuable office space and reduce your operating costs. Because data is stored in digital paper formats, sharing private documents with other team members is just a matter of a few clicks.

A comprehensive document management system allows you to easily find lost or misplaced documents with advanced search options, including filtered search options. You don’t have to worry about paper corruption or data loss. And managing valuable documents in digital form also helps minimize human error.