How to Automate HR Processes

Human resources management is necessary for a company's success. Organized HR processes and systems are essential for recruiting, training and compliance with labor laws. Many of these activities have traditionally been done manually, but technology now offers many opportunities to automate HR processes.

While HR automation does not eliminate the need for HR employees, these systems can reduce workloads and maximize employee productivity. Automation is available for many aspects of HR administration, changing the way companies do business.

What does automation mean for the future of HR? Understanding these changes now will set your company up for success. HR process automation is quickly becoming an essential facet of employee management.

What is HR automation?

HR automation relies on technology to replace manual tasks. In the past, printed job applications and cumbersome employee paperwork filled filing cabinets. Now, companies are replacing these paper systems with digital processes, moving everything to the cloud.

What are the benefits of HR automation?

The goal of HR process automation is to free HR employees from the most tedious manual tasks. Automation has an undeniable impact on the bottom line. Instead of spending time on paperwork and filing, employees can focus on more important activities like strategy development and data analysis.

When companies move HR tasks that require hours of manual processing to an automated system, employees can focus on other projects. These efficiencies play an important role in increasing the overall productivity of the HR department.

Reducing the time required to complete tasks does not necessarily impact the quality of work. Many companies are finding that accuracy improves with HR automation. Human error is inevitable with manual processes, but automation can help eliminate these problems.

Real-world examples of HR task automation

Technology offers endless possibilities for HR process automation. IceHrm can help you with templates for a variety of HR tasks:

Recruiting. Attracting the right candidates is a crucial aspect of corporate staffing, which is why systematized recruiting is a key HR responsibility. Digital forms help design and implement a proven recruitment process. Recruiting managers can use tools such as the recruitment application form and the job application form.
Onboarding. Creating an employee onboarding form is a smart way to ensure that new hires receive everything they need to succeed in their new workplace, such as a copy of the employee handbook. This onboarding system can include documents relevant to tasks and workflow. It can incorporate essential onboarding activities, such as safety training, background checks, etc.
Employee Personal Data. Collecting new employee data is one of the first steps in onboarding a new employee. These online hiring forms allow you to collect everything in one place.
Timesheets. Track and record employee hours, then aggregate this information into a sheet for easy analysis. These employee timesheet forms can make payroll management easier.
Employee scheduling. Scheduling and tracking employee shifts is critical to ensuring proper staffing throughout the day. This employee schedule template makes it easy to see when employees are scheduled to work. Incorporate an employee schedule request form to meet the changing needs of your staff.
Performance evaluation. Ongoing performance management and feedback helps employees grow and advance in their positions. Use this performance evaluation guide to create an effective performance evaluation process. The evaluation forms help reviewers follow a formalized schedule and gather employee self-assessment and manager feedback.
Exit from the company. Gathering information when an employee leaves the company is critical to identifying opportunities for improvement. Systematize this process with an exit checklist and employee feedback form.
Leave tracking. HR is responsible for overseeing employee leave, whether it's sick Leave or vacation time. A vacation and sick leave tracking spreadsheet can streamline this system by consolidating requests and missed hours into one customizable spreadsheet.
Expenses. Want to know where petty cash is going? An expense reimbursement form makes it easy to record transactions and manage the budget. Mathematical calculations are built into the template to provide real-time details on expenses and cash flow.
Training records. An employee training checklist can help streamline an employee's first few weeks on the job. Design these forms to include the essential training activities each employee must complete. Instructors can record their progress during the training period.

Watch tutorial videos of IceHrm to find out more details of the HR features.