4 Reasons Your Workplace Needs a Paid Time Off Tracker

The truth is that companies already have enough to do without having to worry about employee absences. But without the right method to track who is working and who isn't, your business can suffer from planning, communication and management problems.

Paid Time Off trackers are the most convenient and efficient way to track employee absences. Here are four reasons why you should invest in an automated HR approach for Paid Time Off:

1. No more stray notes

More than three-quarters of HR managers are frustrated with managing employee forms. This is not surprising, since 24 percent of forms are lost and 42 percent of files have to be searched for.

Keeping track of different employees' needs, vacation entitlements and reasons for time off can be a real headache. Additionally, the method you use to manage Paid Time Off manually may vary on a case-by-case basis. Some of your employees will send you their vacation requests in paper form, while others can share their vacation plan with you via an email thread. It's almost impossible to store and compare all of these notes and files in one place without wasting valuable time.

A Paid Time Off tracker gives your company a standardized way to manage and track Paid Time Off, so you never have to deal with scattered notes and non-compliant requests again.

2. Better scheduling

You don't want to limit when your employees can take vacation (unless you're willing to put up with a company-wide revolt). But if you can't keep track of who is where and why, you may struggle to plan workloads and projects efficiently. And there is nothing worse than a company power outage.

Keeping all your employee absence details in one place can help you avoid scheduling nightmares. This means you can create your business plans faster without making mistakes, and your team has the freedom to take their vacation whenever they want.

3. Simplify the process

Investing in HR automation software, such as Having a Paid Time Off tracker, like a Paid Time Off tracker, means the process of requesting and approving time off is significantly shortened. Both the employees and your HR department benefit from this because:

Employees can book vacation days or call in sick, access your Paid Time Off policies, and see how many days they are entitled to all from a single portal.

Bosses or HR managers can view and compare all vacation requests, easily approve or reject them, and plan their schedule accordingly.

4. Compliance and Accountability

Manually recording Paid Time Off can, in some cases, lead to employees exploiting the system. For example, during personnel or management changes, employees may withdraw more time than they have accumulated without anyone having proper evidence to the contrary.

A Paid Time Off tracker can keep track of the exact days an employee is entitled to, so you're never taken advantage of. Additionally, an automated solution allows you to track sickness absence trends in your company, ensuring your team is as happy and productive as possible.

To automate or not to automate?

When weighing the pros and cons of adopting a Paid Time Off tracker, the pros outweigh the cons. The automated solution is fast, easy to use and much less frustrating for your HR department. So why not try a Paid Time Off tracker and experience the benefits for yourself?

In conclusion, implementing a Paid Time Off tracker is a game-changer for businesses, streamlining absence management, enhancing scheduling, simplifying processes, and ensuring compliance. With IceHrm, your company can embrace efficiency and accountability in tracking employee time off, paving the way for a more productive and organized work environment.