5 Ways to Design Your Employee Training Program Through Automation

Their learning and development model has proven itself. The training courses promote the morale of your employees, improve their skills and create a good bond between team members. It's no wonder your employees absolutely love your employee training program. Who wouldn't love a training course that is informative, exciting, engaging and fun?

It has not been easy. You've gone to great lengths to design an employee training program that delivers a great return on investment. Even though you're on the verge of burnout, you pull out all the stops to ensure that your training improves employee efficiency, boosts productivity and increases employee retention. All these extra efforts have made you a rock star. Of course, your management is super impressed.

Now they want you to expand your employee training plan and design more training courses that generate organizational success and business growth.

But instead of rejoicing, you are speechless.

Even if you've managed to keep exhaustion under wraps, the increase will definitely upset you. Yet you cannot say no.

Your current training mechanism and the non-existent training system can never cope with the Scaling Up. It is time to redesign your training and development program for your employees. A Learning Management System (LMS) can reduce your workload. But your organization cannot afford it, and trying to hire ten more employees like you is out of the question. What if there is a way to avoid a big investment, start small and move up with a simple training software?

Employee training program made easy through automation

Here are five ways to load the employee training plan and what it looks like to use an automated training application like the one in the IceHrm HR software:

Identify training needs

What's it about?
Training needs are identified through a skills gap analysis. The skills gap is determined by comparing the desired skills with those of existing employees. By analysing the data on the skills gap, specific skills that need to be improved are identified and the timeframe for this needs to be set.

Typical process
Skills gaps are usually identified by reviewing stacks of performance assessment feedback and comparing it to the desired skill set. Manual sifting and sorting is imprecise, tedious and time-consuming.

Define goals

What's it about?
This is the most critical - but often overlooked - phase in a training initiative. Before outlining a successful plan for ramping up the employee training program, learning objectives must be developed that are consistent with the company's strategic human resources plan. Learning objectives (short and long term) are derived from these objectives to create training content and set learning parameters.

Typical Process
Once an overall roadmap for the program has been created, it must go through an approval loop. Trainers usually obtain approval through a series of paper forms or through back and forth e-mails to the HR team, management, managers, etc.

With the IceHrm software
The goal-setting part of the Employee Performance Module enables organizations to set SMART goals, obtain necessary approvals, perform frequent check-ins to monitor employee progress, and route the collected data through a traceable system.

Plan a training session

What's it about?
Once the essential skills have been identified and clear goals set, the next step is to prepare attractive course material and start planning the training program. There are many factors that play a role in creating and delivering a good training plan - identifying participants, taking into account shift schedules, choosing a schedule that doesn't cause disruption, sending out invitations and delivering reminders.

Typical process
Most of the steps involved in planning a training program are done manually through a flood of e-mails and personal communication. Most of the time, however, instructors run around just before a session begins to gather participants and resolve sudden schedule conflicts.

Obtain feedback on the training

What's it about?
Several organisations tend to overlook the process of gathering feedback from participants. Post-training feedback, obtained immediately after training sessions while participants' memories are still fresh, provides more insight than any form of analysis. This simple protocol can help you identify areas for improvement and ensure that business objectives are met.

Typical Process
After the training, the trainees receive feedback surveys on paper or in electronic form. They are used to find out whether the training technique was effective or not. However, it is quite tedious to document and analyse these feedback forms in order to gain insights.

Measuring the effectiveness of training

What's it about?
Measuring effectiveness is essential to determine whether a training programme is delivering the expected results. In addition to collecting training feedback, it is important to monitor the progress of a training program over time. To determine concrete results and determine the ROI of a training program, a specific metric (e.g., productivity or profit) is tracked and analyzed.

Typical Process
Companies typically measure the effectiveness of a training strategy by post-training evaluation or by comparing an employee's performance and efficiency before and after the training program. However, neither of these measurements is accurate or effective.

With IceHrm HR software:
The built-in reporting module analyzes assessment results, training feedback, and employee performance to provide actionable insights that provide real-time progress and insight into trends.

Upload your employee training plan with IceHrm

In the current business environment, it is crucial to maintain the skills of employees and continuously improve their performance. The learning and development process plays a key role in this.

Creating an employee training program that increases productivity and improves results with optimal resources is easy with an integrated HR tool like IceHrm. Best of all, companies can improve employee engagement through a training plan that is aligned with individual performance trends.