{"id":4136,"date":"2023-11-24T15:03:02","date_gmt":"2023-11-24T15:03:02","guid":{"rendered":"https:\/\/icehrm.com\/explore\/?p=4136"},"modified":"2023-11-24T15:03:07","modified_gmt":"2023-11-24T15:03:07","slug":"w-3-form","status":"publish","type":"post","link":"https:\/\/icehrm.com\/explore\/hr-glossary\/w-3-form\/","title":{"rendered":"W-3 Form"},"content":{"rendered":"\n<p><strong>Navigating the W-3 Form: A Quick Guide<\/strong><\/p>\n\n\n\n<p><strong>What Is a W-3 Form?<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Definition:<\/strong> Tax form summarizing combined employee income.<\/li>\n\n\n\n<li><strong>Usage:<\/strong> Filed by employers to the IRS and Social Security Administration.<\/li>\n\n\n\n<li><strong>Purpose:<\/strong> Summarizes total salary payments and withholding amounts when multiple Form W-2s are issued.<\/li>\n<\/ul>\n\n\n\n<p><strong>Who Needs to File W-3 Form?<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Requirement:<\/strong> Every employer filing Form W-2.<\/li>\n\n\n\n<li><strong>Criteria:<\/strong> Applies to most U.S. employers exceeding $600 in annual wages per employee.<\/li>\n<\/ul>\n\n\n\n<p><strong>IRS Requirement for W-3 Form:<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Benchmark:<\/strong> Provides IRS with official totals for cross-referencing with individual W-2 forms.<\/li>\n<\/ul>\n\n\n\n<p><strong>Information on W-3 Form:<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Business Details:<\/strong> EIN, legal address, and contact information.<\/li>\n\n\n\n<li><strong>Financials:<\/strong> Total wages, taxable wages, federal and state income tax withheld, Social Security and Medicare taxes.<\/li>\n<\/ul>\n\n\n\n<p><strong>Submission Deadline for Employers:<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Due Date:<\/strong> January 31 each year.<\/li>\n\n\n\n<li><strong>Shared Deadline:<\/strong> Coincides with mailing employees their Form W-2 copies.<\/li>\n<\/ul>\n\n\n\n<p><strong>Submission Process for Employers:<\/strong><\/p>\n\n\n\n<ul>\n<li><strong>Preferred Method:<\/strong> Submit wage files via the Business Services Online (BSO) portal.<\/li>\n\n\n\n<li><strong>Paper Copy Phase-Out:<\/strong> IRS and SSA transitioning to stricter regulations, discouraging paper submissions.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Navigating the W-3 Form: A Quick Guide What Is a W-3 Form? Who Needs to File W-3 Form? IRS Requirement for W-3 Form: Information on W-3 Form: Submission Deadline for Employers: Submission Process for Employers:<\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","kt_blocks_editor_width":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[51],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v15.6.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>W-3 Form - IceHrm<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/icehrm.com\/explore\/hr-glossary\/w-3-form\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"W-3 Form - IceHrm\" \/>\n<meta property=\"og:description\" content=\"Navigating the W-3 Form: A Quick Guide What Is a W-3 Form? 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