Training Module

The Training module in IceHrm can be used to manage the process of providing internal training for employees.

In the training module, we have courses, training sessions, and training subscription management.

  1. Admins/Managers can define courses
  2. Admins/Managers can use courses to create training sessions
  3. Admin can assign courses to employees or employees can subscribe
  4. Employees can mark training sessions as attended and attach a proof of completion if required
  5. Admins/Managers can approve that the training session is completed by the employee

Adding a new Course #

CodeEach course should have a code
NameThe course name
CoordinatorThe employee of the company who is responsible for coordinating the course. In some cases, the coordinator could be the trainer/instructor as well
Name of the person who conducts the course
Payment TypeWhether the course is sponsored by the company or paid by the employee

Most of the other fields are self-descriptive.

Adding a new Training Session #

NameName of the training session
CourseSelect the training course
Scheduled Time
When the training session is scheduled
Assignment Due DateIf the training session has an associated assignment, the due date for that
Delivery MethodWhether the training session is delivered in a classroom, online, or a self-study session
Attendance Type– Assign = Only admins/managers can assign the session to employees
– Sign Up = Session is open for employees to sign up
AttachmentAn attachment with other resources for the session
Training Certificate RequiredIf Yes, employees have to attach proof of completion (such as a certificate) before marking the training session as completed

Subscribing to a Training Session #

  1. An employee can subscribe to a training session via Training -> Training module.
  2. Go to “All Training Sessions” tab
  3. Click on subscribe button

Attendance Type #

Employees can only subscribe to training sessions having Attendance Type set to “Sign Up”.

Completing a Training Session #

Once an employee participated in a training session he/she can mark the training as completed via Training -> Training -> My Training Sessions tab. Once this is done a notification will be sent to the supervisor to approve the training session.

Proof of Completion #

If the training session requires proof of completion, an employee has to edit the training session under the “My Training Sessions” tab and attach a proof of completion before submitting it for approval

Approving a Training Session #

Once an employee marks a training session as completed, the supervisor will receive a notification to approve it.

If all the things are in order, the supervisor can approve the training session via Training -> Training -> Training Sessions of Direct Reports tab.

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