Recruitment Management

The Recruitment module in IceHRm automates and manages your organization’s recruitment and staffing operations, simplifying the process from start to finish.

The recruitment module can be used to:

  • Post jobs
  • Let candidates apply for these jobs
  • Schedule interviews
  • Track candidate progress with notes
  • Share job links on social media and recruitment platforms

Recruitment #

The IceHrm recruitment module is a set of tools designed to manage the recruitment process. As we all know recruitment is competitive, especially for those with much-needed technical skills, and is stimulating interest in sophisticated recruitment systems. So the IceHrm Recruitment module has been designed to improve the efficiency of recruiters and job seekers.

Under IceHrm Recruitment, you can find three modules as below;

Recruitment Set up — This is helpful for you to prepare the job advertisement. Under this category, you can edit the employment types, edit experience levels, edit job functions and edit educational levels based on your requirements.

Job Postings — This is the module that you can use to create a job advertisement and publish it on social media.

Candidates — Under this, you can store the details of the candidates who have applied for each job advertisements.

Recruitment Setup #

Using recruitment setup you can add/edit Employment Types, Experience levels, Job Functions, Education Levels, and Benefits. All this information will be used when posting a job.

How to add a new employment type? #

  1. Log in to the Admin account
  2. Under the recruitment module, Click on Recruitment set up
  3. Go to the Edit Employment Types tab and click on the Add New Icon

4. Then provide a name and Save

How to add a new experience level?

  1. Log in to the Admin account
  2. Under the recruitment module, Click to Recruitment set up
  3. Go to the Edit Experience Levels tab and click on to the Add New Icon
  4. Then give a meaningful name and Save

How to add or edit a new Job function?

As of the above, you can add a new job function. In the IceHrm Recruitment set up, we have defined most of the important job functions. If you want to make changes to the names, you can click on the edit button and make changes.

Posting a Job #

How to create and post a new job position?

Under the recruitment module, go to the Job Positions and click on Add New. Below are the main fields used to create a job posting. The following table will list out main fields used to create job postings.

FieldsDescription
Job CodeA unique code to identify the job position. Url for applying for the job position will contain this code.
Job Title
The job title
Short DescriptionA short description of the job position. This will be displayed when listing company jobs. The public URL for companies’ open positions is, https://icehrm.com/app/icehrm_url/apply
DescriptionFull description of the job position
Show SalaryWhether you want to show the salary range for this job position
KeywordsKeywords for improving search and SEO
Status
Only active jobs will get listed
ImageAttach an image if you want to show an image with the job listing

Let’s see how to create an example job position using IceHrm Recruitment Module.

Ex: Job Position for Business Development Executive.

I have filled in the relevant fields according to the above job details. You can check this as an example and try creating a new job position.

Once you created a job position according to the above steps, you will be able to see the job post as below;

You can get a direct link to the job position which you can send via email or any other media by clicking on the “Job Link” icon.

You can open up the link and view your job post prior to sharing it. Then a candidate can apply for this job and the candidate details will be available under the candidate listing.

When candidates apply for a job post, candidates and the relevant hiring managers will receive email notifications.

Candidates #

This feature helps to;

  • Store candidate details
  • Receive job applications from candidates via job postings
  • Schedule interviews
  • Track candidate progress with notes

After creating a job position you can list all the candidates who have applied for the job position via “Recruitment”- >”Candidates” module. It should list all the candidates who have applied for your jobs.

How to add candidates? #

There are two ways that the candidates get added to IceHrm.

  1. When they apply via Job Post
  2. Manually added by an admin

For added a candidate manually, go to the Candidate module under the Recruitment module and click on Add New. Then fill in the required fields. The advantages of this session are you can attach the candidate’s CV and record the basic details of the candidate as below example.

Once you fill in the required fields, you can view the candidate details as below.

Candidate DetailsHere you can schedule interviews and add notes related to the candidate. Notes could be details about a telephone conversation or candidates’ expectations.

How to book an interview with a candidate? #

Go to the candidate tab and click on the view button of the candidate you wish to make changes.

Click on to Schedule an Interview option.

Fill the fields as per your requirement and then Save.

When the interview is scheduled the hiring manager and the interviewers will be notified via email. The hiring manager is responsible for contacting the candidate and arranging the interview. But we are planning to automate this part of the recruitment also in the next release.

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