# Using Approved Expenses For Payroll in IceHrm

> In this tutorial, we will walk you through the steps to set up and use approved expenses for payroll in IceHrm. First let us go to Manage -> Expenses ->...

- URL: https://icehrm.com/blog/using-approved-expenses-for-payroll-in-icehrm
- Published: 2023-10-25
- Updated: 2024-03-01
- Author: IceHrm
- Topics: IceHrm Tutorials
- Publisher: IceHrm (https://icehrm.com), HR management software

In this tutorial, we will walk you through the steps to set up and use approved expenses for payroll in IceHrm.

First let us go to **Manage -> Expenses -> Employee Expenses** and add an expense for an employee.

*(Please note that even employees can add expense requests by logging into their IceHrm accounts and going to Finance -> Expenses. Click [here](https://icehrm.com/explore/docs-category/expenses/) to learn more about the expense module)*

Add an expense request as shown below:

![](https://icehrm.s3.amazonaws.com/blog/content/images/2023/10/Screenshot-from-2023-10-25-09-56-31.png)

If multi level approval is enabled, once all the approvers approve the expense request, the status of the request will be changed to approved as shown below:

![](https://icehrm.s3.amazonaws.com/blog/content/images/2023/10/Screenshot-from-2023-10-25-10-06-11.png)

Now let us see how to create a payroll column to get approved expense details.

Go to Payroll -> Payroll Reports -> Payroll Columns and create a payroll column as shown below:

![](https://icehrm.s3.amazonaws.com/blog/content/images/2023/10/Screenshot-from-2023-10-25-10-08-48.png)

*Predefined calculations is a feature that is used to get information from other modules easily. Click [here](https://icehrm.com/explore/docs/predefined-calculations/) to learn more about predefined calculations.*

Once the payroll column is created, make sure the employee is added to the correct payroll group and let us now create a sample payroll report as shown below to check if we get the approved expense details:

![](https://icehrm.s3.amazonaws.com/blog/content/images/2023/10/Screenshot-from-2023-10-25-10-12-09.png)

The processed payroll report is as follows:

![](https://icehrm.s3.amazonaws.com/blog/content/images/2023/10/Screenshot-from-2023-10-25-10-16-47.png)

As you can see the approved expenses for this employee has been successfully detected by the IceHrm.

Click [here](https://icehrm.com/explore/docs-category/expenses/) to learn more about the expense module and how it can help you manage all your employee expenses efficiently.