# How to request an expense as an employee?

> 1. Log into the employee’s account and go to the Finance module. 2. Click on the Expenses tab 3. Under the Expenses tab, click on Add New to create a new...

- URL: https://icehrm.com/blog/how-to-request-an-expense-as-an-employee
- Published: 2020-01-31
- Updated: 2024-03-04
- Author: IceHrm
- Topics: IceHrm Tutorials
- Publisher: IceHrm (https://icehrm.com), HR management software

1\. Log into the employee’s account and go to the **Finance** module.

2\. Click on the **Expenses** tab

3\. Under the Expenses tab, click on **Add New** to create a new expense

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-18-1024x451.png)

4\. Fill the necessary fields

· **Date** — Add the date of the expense

· **Payment method** — Select the payment method whether cash, cheque or card payment

· **Payee** — Name of the employee needs to get the payment

· **Expense Category** — Select the expense category accordingly

· **Currency** — Enter the currency which needs to be paid in

· **Amount** — Enter the total amount of expense

> **In addition to this, you can request your employees to attach proofs here. For example, they can attach a receipt of the expense.**

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-19.png)

5\. Then **Save**

### How to approve an expense as an Admin/Manager?

> **Once an employee requests an expense, the manager will receive a notification as below.**

![](https://cdn-images-1.medium.com/max/800/1*nkFz_gZc5vnEsgz06Qwj2w.png)

> **You can click on the notification to proceed. If not,**

1.  Go to the **Finance Module**
2.  Click on the **Expenses** Session
3.  Under the **Subordinate Expenses** tab, you will be able to find the requested expense
4.  Click on the blue color **Change Status** option to proceed

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-21-1024x448.png)

5\. Change the status to **Approved** and then click on the **Change Expense Status** option

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-20.png)