# Creating a Company Document in IceHrm

> Create a company document in IceHrm: add it under Documents, write it in the built-in editor with headings and lists, and share it with departments or...

- URL: https://icehrm.com/blog/creating-a-company-document-in-icehrm
- Published: 2024-02-05
- Updated: 2026-09-26
- Author: Roshel Rao
- Topics: IceHrm Tutorials
- Publisher: IceHrm (https://icehrm.com), HR management software

Company documents are the place to share policies, handbooks, announcements and other important information with your employees. You can upload an existing file, write the document directly in IceHrm using the built-in editor, or do both.

This guide walks through creating a company document, writing its content, choosing who can see it, and how employees find it.

## Step 1: Open the Documents module

The quickest way in is the search bar at the top of the screen. Type **Document** and choose **Documents** (the one marked *Manage*).

![Searching for the Documents module in the IceHrm search bar](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-1-search.png)

You can also get there from the sidebar: click the **Area** switcher at the top left, choose **Documents**, then select **Documents** under **Manage**.

The **Company Documents** tab lists every company document, with its status. Use the search box on the right to find a document quickly.

![The Company Documents tab in IceHrm](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-2-documents.png)

## Step 2: Add the document

Click **Add New** and fill in the form:

- **Name** (required): the title employees will see, for example "Work From Home Equipment Policy".
- **Description**: a short summary of what the document covers.
- **Status** (required): choose **Active** for a document that is in use, or **Inactive** for one that is not.
- **Attachment**: optionally upload a file, such as a PDF. Employees will be able to download it.
- **Share Departments**: the departments whose employees can see the document. In the example below it is shared with the company itself (IceHrm Pty Ltd).
- **Share Employees**: share the document with specific employees instead of a whole department.

> **Important:** if you don't select any department or employee, only admin users can see the document.

![The Add New company document form filled in](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-3-form-filled.png)

Click **Save**. The document now appears in the Company Documents list.

## Step 3: Write the document content

Each document in the list has three buttons:

- **Edit** (green pencil): change the name, description, status, attachment or sharing.
- **Content** (blue): open the editor and write the document itself.
- **Delete** (red): remove the document.

Click **Content** to open the editor.

![The Content button on a company document](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-4-content-button.png)

The editor opens with the document name as its title. Replace the "Add the document content here." line with your own text. Press **Enter** to start a new line.

To add a heading, list or other element, click the **+** button that appears next to an empty line and choose a block type:

- **Text** and **Heading** for paragraphs and section titles
- **List** and **Checklist** for bulleted, numbered and tick-box lists
- **Quote**, **Code**, **Delimiter** and **Table** for other kinds of content
- **Image** and **User Tasks**

![The block menu in the IceHrm document editor](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-6-block-menu.png)

Keyboard shortcuts are shown in the menu: for example **⌘ + Shift + H** adds a heading and **⌘ + Shift + L** adds a list (use **Ctrl** instead of ⌘ on Windows). Select text to make it bold or italic, highlight it, or add a link.

The **Document Details** panel on the right shows the name and description you entered. When the document is ready, click **Save**. You'll see a "Document saved" confirmation.

![A company document written in the IceHrm editor, with headings and lists](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-5-editor-filled.png)

You can come back and update the content at any time using the **Content** button.

## Step 4: How employees see company documents

Employees find the documents shared with them under **Documents → My Documents → Company Documents** (in the **Personal** section of the Documents area). They can open a document with the view button, and download its attachment if it has one.

![The Company Documents tab in My Documents](https://icehrm.s3.amazonaws.com/blog/content/images/2026/09/company-document-7-company-docs-employee.png)

To change who can see a document later, click its **Edit** button and update **Share Departments** or **Share Employees**. Read more about [how to change the visibility of a company document](https://icehrm.com/blog/how-to-change-the-visibility-of-a-company-document).

Want to learn more? Explore the [IceHrm Documents module](https://icehrm.com/explore/docs-category/documents/) and everything else [IceHrm](https://icehrm.com/) can do for your HR team.