# Basic Usage of IceHrm Timesheets

> This document is about how to use the IceHrm software to update Timesheets.

- URL: https://icehrm.com/blog/basic-usage-of-icehrm-timesheets
- Published: 2020-01-27
- Updated: 2024-03-07
- Author: IceHrm
- Topics: IceHrm Tutorials
- Publisher: IceHrm (https://icehrm.com), HR management software

This document is about how to use [the IceHrm software](https://icehrm.com/) to update Timesheets.

**How to view my timesheets?**

Under **Time Management**, Click on **Time Sheets**

Timesheet is a document that indicates the hours an employee has worked, separated by days of the week.

![](https://icehrm.com/explore/wp-content/uploads/2024/03/1_ANyvZ1YJMLl-ZFRURMwr0w.png)

**How to edit my time?**

[In IceHrm](https://icehrm.com/) employees can edit timesheets under [Time management,](https://thilinah.gitbooks.io/icehrm-guide/content/time-sheets.html) Click on Time Sheets. Then you can select any week which you would prefer to edit. The current week timesheet is automatically created and timesheets for past weeks can be created by clicking the “Create Previous Timesheet” action button on a timesheet.

> Click on the Edit Time Sheet option and then select the specific project under the date you want to make changes. Then you are able to enter the time manually.

**How to submit my timesheets?**

Once you are done with editing in your [IceHrm account](https://icehrm.com/)’s timesheet click on the Submit button

![](https://icehrm.com/explore/wp-content/uploads/2024/03/1_NACyUcJsL4ZSav2_J7GebQ.png)

**Viewing subordinate timesheets as a manager and approve it using** [**the IceHrm software**](https://icehrm.com/)

Under **Timesheets**, click on **Subordinate TimeSheets** to view your subordinates’ timesheets

![](https://icehrm.com/explore/wp-content/uploads/2024/03/1_fzuG8cehtdb0WLlR90wA_g.png)

To Approve, click on the **Change Time Sheets** Option and **change the status** to **Approved** and **Save**.

![](https://cdn-images-1.medium.com/max/800/1*G30i2PxwYUWIDKPOdulAkw.png)

**How can an employee view approve timesheets in** [**IceHrm**](https://icehrm.com/)**?**

Under **Time Sheets**, Click on **Approved Time Sheets.**

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-94-1024x369.png)

**How to change the entries from Timesheets once the timesheets are approved?**

Employees won't be able to make changes to the approved timesheets, but the employees supervisor can go to the **Subordinate Timesheet** tab and click on the process button and change the status of the Timesheets to **Pending**.

Then the supervisor or the employee can make changes to the timesheets.

![](https://lh4.googleusercontent.com/h-Ml87znhGKXLRVhWG_toj7jJ8j9q2DkM2C-rGicUO5-OAOhQE46CQzm3MIa-ihkhuRQxNJl8TiZ7Ln2Rw1agpa4INI9pznDlEqlJ1tc2E0Fr7_Mqt_AQNVgu2-Ph_TzaqX8SFHW)

**How to assign a project to an employee?**

1.  Log in as the **Admin** or a **Manager** accounts in [IceHrm](https://icehrm.com/)
2.  In the **Dashboard**, click on **Projects** or go to the **Admin** tab in the left side and click on the **Projects/Client Setup**

![](https://cdn-images-1.medium.com/max/800/1*WK7eRQeeXyIyGAq41ziJKw.png)

3\. Select the **Employee Projects** option and then click on **Add New**

4\. Assign it accordingly and then **Save**.

![](https://cdn-images-1.medium.com/max/800/1*PEMiiTYo2cxS_XHp4Fjfxw.png)

**Downloading “Employee Timesheet Report”**

> This report list all employees’ timesheets by an employee and data range.

To get this,

1\. Log in to the Admin account

2\. Click on the Amin Report and select Reports

3\. Under Reports, you can find the Employee Time Sheet Report option

![](https://cdn-images-1.medium.com/max/800/1*xLlNPDEvuUq_CYeBBbZp1A.png)

4\. Click on the Arrow

5\. Select the employee if you want the report for a particular employee or you can select all employees to get the report of all employees.

![](https://cdn-images-1.medium.com/max/800/1*XMXndYn_zsrEdUP_FNz9Jw.png)

6\. If you need it, you can download the report as a CSV file.

**How to allow employees to add time for only the projects assigned to them?**

> This is one of the best advantages in [IceHrm](https://icehrm.com/). You can enable all the projects for all employees or select which projects to which employees separately.

To limit only selected projects to an employee:

1.  Set the value of `"Projects: Make All Projects Available to Employees"` setting under `System => Settings => Other` to "No"

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-83-1024x339.png)

![](https://icehrm.com/explore/wp-content/uploads/2024/03/Capture-82.png)

2\. As described in the previous question (how to assign a project to an employee) Add only required projects to employees under `**Admin => Projects / Client Setup => Employee Projects**`

Check into [https://medium.com/icelab/icehrm-timesheets-in-detail-6122a108ec15](https://medium.com/icelab/icehrm-timesheets-in-detail-6122a108ec15) for more details about timesheets.